Administrative Assistant: Permanent Full-Time

Administrative Clerk
Type of Employment: Full Time Permanent
NSGEU Local 103
Reporting to the Supervisor and Client Services the Administrative Clerk is the first point of contact for tenants applicants and the public. The incumbent is accountable for front desk reception and accounts receivable to ensure effective client service and the efficient running of the office.
Plan Handle phone and walk-in inquiries from visitors applicants tenants contractors and staff.
Process and track work orders and purchase orders in accordance with established policies and procedures.
Create tenant charge batches under the direction of the Maintenance Supervisor and/or Supervisor Client Services prepare invoices to tenants for unit damages keys lock changes etc.
Provide clerical services to the staff of the site office including the preparation of lease packages for new tenants scheduling lease signings and assisting in the process of vacating tenant files.
Maintain electronic and paper records/files related to tenancy work orders purchase orders units and buildings.
Accept rental payments process debits maintain a small petty cash fund safeguard the Northern District site office credit cards and track issuance to and return of cards by staff.
Business Administration or Secretarial diploma program plus two years of related experience.
Competency in desktop software including Microsoft Office and strong keyboarding skills.
Excellent knowledge of office procedures and practices is required to maintain accurate and secure files track and follow-up information/report requests and manage petty cash.
Strong interpersonal skills to work with co-workers tenants contractors and vendors other departments and the public in a positive tactful courteous and cooperative manner.
Competency in Yardi Property Management software.

An equivalent combination of training education and experience may be considered.
Nova Scotia Provincial Housing Agency
At the Nova Scotia Provincial Housing Agency (NSPHA) we take pride in managing maintaining and operating government-owned public housing across the province. From single-family homes to high-rise apartments our goal is simple: to provide safe affordable housing that helps individuals and families build better lives in communities where they can thrive.
When you join our team youll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. Together we are shaping the future of public housing in Nova Scotia. Salary: $21.85 - $24.07 hourly (CL 14)
Full-time permanent employees also receive:
Comprehensive benefits including health dental life insurance and pension
Paid vacation holidays sick time and additional leaves
Employee and Family Assistance Program
We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process please let us know. If youre part of an equity group we encourage you to self-identify when applying.