Administrative Assistant - Construction Management

Operations Administrative Assistant

Lévis, QC

Construction

Reporting to the Assistant Director of Technical Services, you will play a pivotal role in the operational cycle. You will be responsible for handling incoming calls, opening and tracking work orders, and gathering crucial information to ensure seamless coordination between the technical team and the billing department.

Permanent

Lévis, QC

Schedule: 40 hours/week, Monday to Friday (Flexible hours)

Training Period: 100% on-site during the initial training phase.

Hybrid Model: Once approved by the manager, a hybrid schedule is available (3 days in-office / 2 days from home).

Brand-new office facilities with free parking available.

Vacation: 3 weeks of paid vacation.

Personal Days: 4 mobile/personal days per year.

Retirement Savings: New office

Request Management: Handle technical assistance calls and emails promptly and professionally.

Issue work orders and process relevant data for the programming team.

Internal Collaboration: Work closely with programmers, coordinators, and the billing department to ensure project flow.

Quality Control: Analyze work orders, perform data entry (supporting the upcoming Salesforce implementation), and ensure all files are complete and accurate before being sent to billing.

Customer Service: Proactively communicate with clients or internal stakeholders to gather any missing information required for file completion.

Experience: Previous experience in a similar role or relevant experience as an Operations Administrative Assistant.

Language Skills: Advanced proficiency in French (written and spoken). A basic level of English is sufficient for daily tasks, though a willingness to use it regularly is a strong asset.

Technical Proficiency: Mastery of the Microsoft Office Suite and a natural ease in learning new ERP/CRM systems (specifically Salesforce).

High level of rigor and attention to detail, excellent priority management, and a strong team-oriented mindset (essential for a collaborative open-office environment).

Phone: Show phone number

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com.