Office Manager & Administration

Niagara University Ontario Who are we

Niagara University is a private Catholic institution with a proud tradition of a binational presence with campuses located in Vaughan Ontario and Lewiston New York. As a private Catholic institution founded in 1856 Niagara University has had an educational presence in the Greater Toronto area for over 40 years with a proud tradition of graduating outstanding students who go on to serve the GTA in many leadership positions.

The modern facilities create an engaging learning environment designed to support professional development across multiple disciplines.

Centrally positioned in the GTA with excellent highway and public transit access

Proximity to York Region and Torontos diverse business community creating rich networking and employment opportunities

Access to the cultural diversity and amenities of the Greater Toronto Area

Bachelor of Education (BPS/BEd)

Master of Educational in Leadership (MED) *Fully online

Master of Business Administration (MBA)

Master of Science in Information Security and Digital Forensics (ISDF)

Master of Science in Criminal Justice Administration (CJA)

Master of Arts in Disaster/Emergency Management and National Security (DEM)

Niagara University Ontario emphasizes a values-based approach to education combining rigorous academic standards with a commitment to developing professionals who are prepared to make meaningful contributions to their communities.

The university maintains a supportive community atmosphere that encourages professional growth and networking opportunities across industries. With a year over year graduation rate of 93% NUO is a leader in post-graduate career advancement education.

Office Manager

We are seeking an experienced office manager this role offers:

Leadership potential for the right candidate to develop innovative processes for office coordination and management in addition to budget accountability and tracking

Collaboration with academic and administrative departments to support all facets of campus operations

The opportunity to make a meaningful impact on our growing campus community

The ideal candidate brings proven experience in planning and oversight of office operations. You are team oriented and value learning and supporting students to reach their educational goals.

Our faculty and staff play a vital role in preparing the next generation of leaders for Ontarios schools businesses and community organizations.

Under general supervision the Office Manager will provide administrative support for Niagara University in Ontario campus including support for members of the leadership team ensuring that operational information and materials are maintained accurately and reports and services are performed and delivered with high quality attention to detail accurately and in a timely manner. Oversee coordinate and manage office administrative procedures and review evaluate and implement new procedures.

Coordinate and plan for office services such as equipment supplies forms parking maintenance scheduling and security services coordination.

Manage and coordinate events including but not limited to graduation special partnership events and community partners use of campus space and more.

Create update and monitor databases in support of the Vaughan campus operations including course scheduling system and invoice processing system.

Oversee administrative operations related to budgeting contracting and project planning and management processes.

Maintain inventory and budgetary controls by monitoring departmental budget ensuring that campus expenses are appropriately registered.

Responsible for upkeep and maintenance of office supplies including marketing materials with direction from Director of Graduate Recruitment and

Carry out administrative activities associated with university admissions as needed and

Administrative support for members of the campus leadership team (e.g. coordinating meetings and travel).

Communicate important campus operation information to faculty staff students and vendors such as opening and closing dates for holiday breaks building maintenance

Coordinate routine campus maintenance e.g. painting minor repairs in collaboration and direction from Director of OSAP Student Record IT and Operations.

Gather data and prepare special reports and correspondence as needed or assigned.

Adhere to all university policies and

Maintain confidentiality of information (including but not limited to student and employee personal information student grades etc.) Any question regarding the confidentiality of material should be referred to the supervisor. Oversight of the appropriate use of the universitys social/commercial space (community use event coordination etc.)

Computer literate including Microsoft Office Google products Gmail and ability to learn new computer software programs.

Strong ability to create and manage database and excel

Office management skills with the ability to work independently and accept

Ability to be flexible and cordial to all visitors and customers and maintain

College Diploma or equivalent Bachelors degree preferred.

• A minimum of four years of experience performing similar office coordinator administrator or manager tasks is required.
• Prior work experience in an educational setting is