Weekend Administrative Assistant

The South Shore Transition House Association (Harbour House) is seeking a dedicated Administrative Assistant to join our team and play a vital role in supporting our mission to provide safe trauma-informed services for women and children impacted by intimate partner violence. Reporting to the Executive Director and Operations Manager the Administrative Assistant provides comprehensive administrative coordination and organizational support to ensure the smooth day-to-day functioning of Harbour House. This is a public-facing role within a sensitive service setting and requires a strong commitment to confidentiality ethical practice and respectful engagement.
Administrative & Operational Support
Provide administrative support to the Executive Director and Operations Manager
Coordinate prepare edit and proofread correspondence reports presentations meeting materials and promotional content
Proactively manage calendars schedules and contact information to support effective use of leadership time
Coordinate meetings conference calls virtual meetings and in-person gatherings including preparation of materials and minute-taking
Arrange travel schedules and reservations
Financial & Records Management
Assist with banking petty cash expense tracking and submission of invoices to bookkeeping staff
Support donation and fundraising administration including maintaining donor records and preparing income tax receipts
Assist with data tracking reporting and basic analysis as required
Provide backup reception services including answering phones responding to electronic inquiries and greeting visitors and donors
Support organizational communications including social media and digital content under direction
Facilities & Coordination
Coordinate maintenance requests and scheduling and maintain a database of service providers
Order office supplies and maintain inventory
Support the Board of Directors with administrative and coordination tasks as required
Carry out additional administrative duties as assigned in response to emerging organizational needs

Minimum of three (3) years of proven success in a similar administrative role
Demonstrated experience supporting senior leadership in a professional environment
Experience managing confidential information with discretion and integrity
Technical Skills
Working knowledge of commonly used office and digital tools including:
Spreadsheet and data tracking tools (e.g. Excel or equivalent)
Email and calendar management systems
Social media platforms for organizational communication and outreach
Ability to quickly learn new software and systems
Attention to detail and commitment to accuracy and quality
South Shore Transition House (Harbour House)
South Shore Transition House Association Harbour House has supported women and children in Lunenburg and Queens Counties for almost 40 years. Harbour House is a safe non-judgemental trauma-informed environment providing shelter and outreach services to women and their children who have experienced or are at risk of experiencing violence and abuse.
For more information on Harbour House please visit our website.
Wage: $28.00 per hour
Flexible work arrangements - Hybrid optional 4-day work week flexible start and end times all upon request
Access to Harbour Houses professional development/education fund
Paid vacation time
The opportunity to make a difference in the lives of women and children while working alongside an amazing team!
South Shore Transition Housing Association is an equal opportunity employer that values the diversity of people and communities and is committed to excellence and inclusion in our organization. Priority will be given to members from a diversity or equity seeking group.