Administrative Assistant - Engineering

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling. Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success. At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development. Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
The Administrative Assistant provides support to the Edmonton office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.
Provide day-to-day administrative support to Project Engineers and technical teams.
Assist with preparing and formatting project documents such as proposals, specifications, reports, correspondence, and meeting materials.
Receive, organize, scan, and file project documentation including invoices, submittals, RFIs, drawings, and reports.
Maintain digital filing systems, templates, and project records to support team efficiency.
Assist with coordinating internal meetings, boardroom bookings, lunch-and-learn sessions, and small office events.
Support basic travel and logistics arrangements when needed (e.g., car rentals).
Assist with document scanning, drawing management, and archive organization.
Complete other administrative tasks as assigned by the Office Services Manager.
Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset

Familiarity with the professional services environment would be an asset

Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
Working knowledge of database management
Customer service oriented with exceptional phone and email etiquette
Stimulating, challenging projects and development opportunities to help you grow your skills and career
Being part of a supportive and inclusive network of people that help each other reach their goals
A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
An extensive and generous benefits package including a $1000 Health Care Spending Account
Maternity and Parental Leave Top-up Program
Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)
At RJC, inclusivity and diversity are commitments we all share.
Upon request, accommodations are available for any person with disabilities participating in the selection process. Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.