Payroll Coordinator - Remote

Tim Hortons Foundation Camps help youth from underserved communities achieve their full potential through multi-day overnight camp experiences. Whether at camp or back home in their communities between visitsour youth work to build social emotional leadership and innovation skills and behaviours like volunteerism and motivation to learn so they become civically and academically engaged and successfully transition to adulthood.
At Tims Camps we are catalysts for good helping our youth participants and teammates be the best they can be developing personal and career growth. We empower young people with skills to open doors to their future. That is our North Star and together we help shape leaders that build stronger communities.
The Manager Payroll and Benefits completes the accurate and timely bi-weekly payroll processing for multiple employee groups across various provinces and states ensuring full compliance with all applicable legislation. This role completes required payroll activities including tax filings benefit and pension remittances reconciliations and year-end addition the Manager administers employee benefits programs such as health dental pension plans and 401(k). This position also plays a critical role in maintaining data integrity within the HRIS by ensuring accurate information entry and updates. The Manager ensures that all payroll and benefits processes are executed with precision compliance and a strong focus on delivering a positive employee experience. This is a hands-on role that requires attention to detail and alignment with organizational goals legal requirements and best practices.
This is a hybrid work arrangement based out of our Home Office location in St. George Ontario and requires a minimum of 3 days per week in office and the other days can be remote.
This is a full-time contract position with an anticipated start date of March 2026 June 2027. Payroll Processing
Complete end-to-end payroll processing for all employees (USA) ensuring accuracy timeliness and compliance with federal and State regulations.
Maintain and manage the relationship with the managed service provider for Canadian payroll services ensuring service quality compliance and timely issue resolution.
o Ensure managed service provider has all required information to process an accurate and timely Canadian Payroll.
o Audit managed service provider input and processing for accuracy prior to payroll submission.
Support with the identification and onboarding of a managed service provider to process the US Payroll (anticipated: Act as the back-up for the full end-to-end payroll processing for all employees (CAN) ensuring accuracy timeliness and compliance with all regulations.
Collaborate with Finance on payroll reconciliations and reporting requirements.
Coordinating and conducting biweekly end-of-month end-of-quarter and year-end payroll activities (e.g. Administering and balancing payroll-related remittances to various agencies and vendors (e.g. tax filings benefit premiums pension contributions etc.)
Ensuring accurate accounting treatment of payroll transactions as well as facilitating reconciliation of payroll-related accounts with the Finance Department
Auditing registers and reports to ensure all payroll processing data is accurate
Serving as a payroll and benefits subject matter expert and keeping on top of process changes or enhancements that will improve payroll productivity
Respond to employee inquiries regarding payroll in a timely and professional manner.
Tracking benefit and pension eligibility according to plan documents related legislation and established internal practices.
Support with any open enrollment periods and/or operationalize any updates to the benefit and/or pension/401K plans.
Ensure benefit and pension at source deductions are accurate.
Complete all assigned tasks related to the administration of all employee benefit programs including health dental vision life insurance disability retirement plans and wellness initiatives.
Serve as the primary liaison with benefit providers and brokers ensuring timely and accurate communication and issue resolution related to billing and customer service matters.
HRIS Administration & Data Integrity
Accurate input of employee information within the HRIS system including but not limited to new hire information benefits and payroll data.
Support annual Employee Engagement Survey.
Act as primary HR contact for the annual Finance audit.
Support HR projects related to total rewards system upgrades and process improvements and others as assigned.
University/college education in Business Human Resources or related field or equivalent experience
Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation and a minimum of four years experience with payroll administration in a multi-province/multi-country environment with seasonal fluctuations of employee numbers from 150 to approximately 500 employees
Experience with benefit and pension plan administration and accounting
Proficiency in payroll and HRIS software as well as Microsoft Word Excel Outlook etc.
Experience using Payworks Dayforce (Ceridian) and BambooHR software would be considered an asset.
Knowledge of legislation related to human resources and/or payroll across multiple jurisdictions within Canada and the United States
Strong organizational attention to detail and planning skills
Bilingual (English and French) an asset
Our hiring process does not use AI at any stage to screen assess or select candidates.
Tim Hortons Foundation Camps is proud to be Great Place to Work certified for the fifth year in a row. Commitment to Equity Diversity & Inclusion
Tim Hortons Foundation Camps (THFC) is committed to a fair and inclusive work environment and seek talent with diversity of life experiences and perspectives. We are an equal opportunity employer that hires talent regardless of age race creed color religion national origin ancestry marital status affectional or sexual orientation gender identity or expression disability nationality sex status as a protected veteran or any other legally protected grounds and will not discriminate on these bases.
If you have special accessibility requirements that need to be considered during the recruitment process please let us know by emailing us at and a member of our HR team will get back to you. We recognize this is the traditional territory of the Mohawk Cayuga (Kye-yoo-ga) Seneca (Seh-neh-kah) Oneida (Oh-nigh-da) Tuscarora (Tusk-ahroar-ah) Wyandot (Wy-an-dot) Mississauga Mississaugas of the Credit First Nation and Onondaga peoples.