Billing / Accounting Assistant

We have a far-reaching presence across the entire continent North America with hundreds of full-time and part-time opportunities at any given time. We aim to provide our people with more than just a job – we offer fulfilling opportunities in a culture that promotes stability, diversity and inclusion, camaraderie, employee recognition, work-life balance, and doing what you love. For over 75 years, the companies that began independently, and now form Dexterra Group, have been dedicated to serving North American clients to create and manage built environments that play a vital role in our economy and our local communities. We’re looking for an Accounting Assistant to join our operations team. In this role, you’ll support day-to-day accounting operations with a strong focus on Accounts Payable, Accounts Receivable, reconciliations, and reporting. The Accounting Assistant plays a key role in ensuring accurate financial processing and timely reporting. This position supports core accounting functions and works closely with internal teams, vendors, and clients to maintain accurate records and resolve discrepancies. The successful candidate is reliable, proactive, and comfortable managing routine accounting tasks in a fast-paced environment.

Accounts Payable (AP)
Process vendor invoices accurately and in a timely manner, ensuring proper coding and required approvals.
Complete invoice processing in the CMMS system to support accurate and timely billing.
Accounts Payable transactions in the accounting system.
Respond to vendor inquiries related to invoices, payments, and account status.
Accounts Receivable (AR) & Client Statements
Prepare and send customer statements in accordance with established schedules.
Review accounts receivable aging on a regular basis.
Reconciliations & Collections Reporting
Reconcile vendor and customer accounts and investigate discrepancies, including missing invoices, duplicate charges, and payment variances.
Update and maintain collections trackers and related reporting tools.
Assist with the preparation of AR, AP, and collections reports for management.
General Accounting & Administrative Support
Assist with month-end close activities as assigned, including reconciliations and report preparation.
Maintain accurate and organized accounting records and documentation.
Support audit requests and internal reviews as needed.
Assist with process improvements related to AP, AR, and reporting efficiency.
Perform other accounting and administrative duties as assigned.
Diploma or degree in Accounting, Finance, Business Administration, or a related field.

• 1–3 years of experience in an accounting support or finance-related role.
• Experience with invoice processing, customer statements, and account reconciliations.
• Proficiency in Microsoft Excel, including basic formulas and data reconciliation.
• Experience working with ERP or accounting systems (NetSuite is an asset).
• On-site position.

A stable, growing organization with long-term opportunities.
Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.
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