Agent De Banque Administratif (H/F)

FACULTY OF SCIENCE APPLIED SCIENCE & ENGINEERING

The Faculty of Science Applied Science & Engineering is comprised of five departments with approximately 60 full time continuing and term faculty members 11 staff and approximately 15 Contract Academic Employees Annually. Full-time Continuing Saint John On-Campus Standard Work Hours: Mon - Fri 8:15 am - 4:30 pm 36.25 hours per week Reporting to the Dean of the Faculty of Science Applied Science and Engineering the Administrative Coordinator is responsible for administrative functions of a complex and confidential nature requiring independent judgment initiative and discretion based on a thorough knowledge of the administrative structure of the University and the Collective Agreements. This is the sole administrative support position in the Deans office and coordinates all administrative tasks including budgeting. Act as first point of contact for students who are reaching out to the Deans office utilizing initiative and proactive judgment to address questions handle urgent situations and provide proper direction. Maintain the Deans schedule by making appointments organizing meetings and booking travel arrangements. Ensure all items and motions passed at Faculty Council are directed accordingly and follow up on implementation. Advise the Dean and faculty on UNB policies and procedures related to administration. Monitor all budgets within the Deans office. Prepare journal entries budget entries travel claims personal reimbursements purchase requisitions hospitality forms open account forms and petty cash claims. Review and verify all financial documents requiring Deans approval for accuracy and conformity to policies and procedures. Complete year end reconciliation of accounts. Coordinate the administrative process for recruitment activities for faculty hires process hiring forms complete job postings etc. Coordinate the administrative process for assessments of full-time faculty for reappointment promotion tenure and sabbatical leaves. Train and support administrative assistants provide advice and guidance on university policies and procedures. Oversee the Lets Talk Science outreach program including hiring the coordinators ensuring outreach activity is taking place and liaising with National office. Certificate in Office Administration. Minimum 3 years of administrative experience preferable in a University environment. Bachelors degree is an asset. Ability to work independently in a busy office environment with frequent interruptions and changes. Proficient in Microsoft Office. Experience working with Colleague is an asset. Ability to handle parallel priorities and projects. University of New Brunswick The University of New Brunswick employs more than 3200 full- and part-time staff including faculty support staff and students. UNB is situated on the unceded territory of the Wolastoqiyik and Mikmaq peoples along the banks of the beautiful and bountiful Wolastoq river a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research. UNB offers a large variety of benefits for employees including a full pension a minimum of three weeks of vacation annually the Employee and Family Assistance Program (EFAP) and dental life and health insurance. ADMINISTRATIVE PROFESSIONAL AND TECHNICAL GROUP (APT) This position is part of the non-union Administrative Professional and Technical (APT) group.

COMMITMENT TO EQUITY DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals including women visible minorities Indigenous persons persons with disabilities persons of any sexual orientation gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.