ASSISTANT RESPONSABLE PLANNING (H/F)

Humaniti is building the largest movement to reduce human suffering on a global scale. We work with partners worldwide to provide food, water, healthcare and education to underserved communities and lead programs that promote sustainable change for vulnerable lives.
The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. Executive Office & Priority Management
Tracking deadlines, projects, and key deliverables for the executive office; Organizing digital files, records, and document control systems to maintain a high standard of organization and accessibility.

Email management, including drafting, prioritizing, and responding on behalf of the executive.
Managing internal and external communications with senior stakeholders (e.g., Preparing and organizing documentation, reports, and briefing materials for meetings, speaking engagements, and executive decisions.
Writing and compiling meeting minutes with clear action items and follow-ups; Travel, Expenses & Executive Logistics
Managing travel arrangements (international and domestic itineraries, visas, accommodations), including detailed itineraries and contingency planning.
Handling expense reports and administrative approvals in line with organizational policies.
Supporting event preparation, executive engagements, and high-level visits (e.g., 5+ years in an Executive Assistant (or equivalent) role supporting senior leaders; nonprofit/INGO experience is an asset.

• Demonstrated experience managing complex calendars, travel, and high-volume communications in a fast-paced environment.
• Exceptional writing and editing skills with the ability to draft polished, executive-level communications.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel), Google Workspace, project management systems, and CRM platforms, with the ability to quickly learn and adapt to new tools.
• Proficiency in Arabic, Urdu, or Spanish is considered an asset.

Creative, adaptable, and solutions-focused ; High emotional intelligence (EQ) ; Proactive and goal-oriented , using a SMART goals approach to planning and execution.
Mission-aligned and motivated by Humaniti’s humanitarian work.