Recruitment Specialist (H/F) (Human Resources)

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 43 schools. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities. EIPS is recruiting a full-time Recruiter with our Human Resources department (HR) located at Central Services.

• 37.5 hours per week (Monday to Friday, 7.5 hours per day)
• Human Resources is located at the EIPS Central Administration building in Sherwood Park, at 683 Wye Road. The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students, and Information Technologies, 17 work in the Human Resources department.

The Recruiter is responsible for coordinating and supporting the recruitment and hiring processes for Elk Island Public Schools (EIPS). The role serves as the primary contact for candidates and supports hiring managers through posting positions, screening applications, scheduling interviews, and preparing employment offers.

The position ensures recruitment activities are completed accurately, efficiently, and in accordance with applicable legislation, collective agreements, and administrative procedures. The Recruiter also supports onboarding activities, maintains recruitment records, responds to inquiries, and assists with recruitment-related administrative processes to support effective staffing across the Division.

Recruitment Coordination

Manage recruitment processes:

Advise hiring supervisors/managers on EIPS recruitment processes, and in developing strategies and plans.

Create effective recruitment postings and advertisements.

Plan and schedule interviews, prepare interview materials, and arrange interview logistics.

Facilitate negotiations with the top candidate and advise on pre-hire document requirements including criminal record check and vulnerable sector check.

Close the recruitment file.

Serve as the primary HR for contact recruiting substitute teachers and substitute support staff in schools.

Support hiring managers, ensure recruitment workflow proceeds as planned, and address any issues as needed.

Assist potential and successful candidates with HR inquiries and related issues.

Recruitment Strategies and Sourcing

Advise supervisors on staffing matters and HR best practices for recruitment.

Ensure compliance with related legislation including Human Rights, Privacy, Labour and Employment Standards, collective agreement, and EIPS administrative procedures.

Source and attract candidate applications using various methods and sources (social media, job sites, professional sites, etc.).

Establish internal and external contacts for candidate referrals and help maintain a strong candidate pool.

Collaborate with Communications on developing recruitment messaging, career fair campaign materials and strategy, and targeting candidates for hard-to-fill positions.

Recommend improvements to recruitment and onboarding processes for efficiency and to help attract and retain candidates.

Advise internal and external stakeholders on the EIPS applicant tracking system and HRMS.

Training and Administration

Provide input into the annual EIPS recruiting plan and recruiting budget.

Facilitate and collaborate on professional learning presentations for candidates and EIPS supervisors, including topics such as resume writing, interview preparation, career development, recruitment best practices, administrative procedures, and use of applicant tracking systems.

Prepares statistical reports from HRMS and other projects as assigned.

Support or participate in various HR department and division initiatives and workplace activities.

Manage recruitment records, files and documents, ensuring access to information and compliance with administrative procedures and relevant legislation such as the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA).

Identify recruitment records eligible for disposal, complete records disposition requests, and dispose of records as per administrative procedures and applicable legislation.

Minimum Required: Certificate or Diploma in Human Resources or related field.

Registered Professional Recruitment (RPR) Designation.

3 years of experience within a school division

~Knowledge of recruitment best practices, procedures, and applicable legislation.

Ability to successfully work in a team environment as well as independently with minimal supervision.

Excellent accuracy, attention to detail, and quality of work output.

Project planning and coordination skills.

Proficient in Microsoft Office Suite and web-based applications.

Prefered: Working knowledge of applicant tracking systems (ATS) and Human Resources Management Systems (HRMS).

For more information, please contact Simon Grinde, Director, Human Resources, at View phone number on ca.snapjobsearch.com or email .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications;