Administration Secretary

Job Responsibility:

Position Summary

Reporting to the Principal Educator, the campus Secretary performs duties to establish and support the smooth and efficient operation of the campus. The School Secretary is responsible for the day-to-day management of the front reception area; office equipment; and to ensure the effective communication between teachers, parents and students.

This is a 10-month position.

Position Functions and Responsibilities

School Office Operations

Provides reception services on telephone and for the front office, includes greeting parents and students at front counter

Enters data into the Student Information System that may include inputting of grades and marks, and producing reports

Updates class lists

Assists in booking field trips, school activities, student/parent/teacher interviews, and special events

Records daily attendance, tracking lates, and extended absences

Assists in coordinating transportation with bus monitors and communication with Transportation Coordinator

Distributes internal and external mail/email

Maintains office bulletin boards

Office Maintenance

Maintains the office equipment: photocopier, laminator, fax machine; ordering supplies, booking service calls

Trains staff and volunteers in the operation of the equipment

Orders and distributes office supplies

Maintains supplies in First Aid kits, files injury reports, maintains medical records

General Support

Provides support to all school staff

Assists with school start-up and shut-down

Schedules of new student assessments, and assists in the registration of returning students

Assembles and distributes report cards

Provides minor first aid

Orientates new teachers, guest teachers and volunteers on office procedures

Other related duties as assigned

Qualifications Education:

High School diploma required

Post-secondary diploma or certificate in office administration is preferred

Desired Experience and/or Training:

Previous experience within a school office environment

Familiarity with Student Information Systems

Previous experience in bookkeeping

Strong interpersonal skills working with students, parents and staff.

Leadership skills.

Strong organizational skills.

Capable of taking initiative and working independently.

Flexible.

Proficient with Microsoft Office Suite

Successful Criminal Reference Check, including vulnerable sectors (within 3 months of contract start date).

Please send the above documents to with the subject “Campus Secretary - Bridgeland Application.” Closing date for applications: Wednesday, June 18, 2025.