Accounting Support Assistant

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 43 schools. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Elk Island Public Schools Central Services building is located in Sherwood Park, at 683 Wye Road. The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students and Information Technologies. EIPS is recruiting a full-time Accounts Assistant with our Financial Services department.
37.5 hours per week (Monday to Friday, 7.5 hours per day)
The Accounts Assistant is responsible for supporting the Finance team with a variety of financial and administrative tasks and contributes to the operational effectiveness of Elk Island Public Schools (EIPS). The position maintains financial records and processes transactions in a timely manner and in compliance with department and accounting standards and administrative procedures. The Accounts Assistant serves as the first point of contact for financial related inquiries received through email or phone. Accounts Payable, Banking and F ee Payment Transactions

Enter invoices and cheque requests for payment into the accounting system, ensuring accuracy and completeness of data.
Verify general ledger coding, amounts, GST, dates, vendor information, etc. Review vendor statements for overdue invoices, account discrepancies and outstanding credits and investigate and resolve outstanding items by communicating with schools and departments.
Verify employee expenses for accuracy and completeness and obtain additional information as needed.
Review, approve and provide timely and accurate feedback on discrepancies related to employee expenses ensuring compliance with policies and procedures.
Process file uploads for bus driver and caretaker contracts for payment.
Upload daily fee payment transactions into the accounting system, ensuring timely and accurate recording of financial data.
Prepare semi-monthly bank deposits.
Finance Administration and Communication
Manage the Finance department's general email account, responding to or re-directing inquiries as needed.
Provide support to schools to help ensure accurate and compliant financial operations.
Assist with setting up and maintaining general ledger (GL) codes, ensuring accurate and consistent accounting classification.
Provide general administrative support to the Finance team and perform other duties as assigned.

Provide support and training to cardholders, reconcilers, and approvers regarding the use of PCards and the bank’s PCard system.
Communicate with the bank to make changes with a cardholder’s card (updates to blocking table, etc.)
Add new general ledger codes to the PCard system, as required.
Track new cards received and generate delivery log sheets for distributing cards to schools and departments.
Review and return incomplete monthly transactions, communicating required missing documentation or information to Senior Administrative Assistant for resolution.
Investigate potential fraudulent transactions upon notification from the bank and take necessary actions such as PCard reissue, removing account blocks, etc.
Prepare new and replacement P-cards to be sent through internal mail.
Minimum Required: High school diploma. Accounting certificate or related training.
Diploma in accounting or business.
Experience working in the education or public sector.
Basic knowledge of financial accounting and reporting processes and practices.
Ability to work in a team environment as well as independently with minimal supervision.
Proficient in Microsoft Office suite, accounting systems and software, emerging technologies, and web-based applications.
For more information, please contact Candace Hancock, Senior Manager, Financial Services, at View phone number on ca.snapjobsearch.com or email .
Only online applications will be accepted.
Elk Island Public Schools appreciates and considers all applications;