Office Assistant Work From Home !!

Company :IWK Health
Cleft Lip & Palate Clinic/Team Childrens Medical Care
Location: Halifax
Permanent Hourly PT (100% FTE) x 1 position(s)
Start Date: ASAP
NSGEU Off&Cler Admin Professionals Bargaining Unit
IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.
There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous Black/African Nova Scotians Persons of Colour Immigrants/Newcomers Persons with Disabilities 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.
Reporting to the Manager Ambulatory Surgical Care and under the supervision of the Clinical Leader Shared Clinics the General Office Clerk III is responsible for providing high quality clerical and organizational support to the Cleft Lip and Palate Clinic and Craniofacial Clinic. making patient reminder phone calls; ensuring the referral process is completed maintaining clinic/patient spreadsheets; answering phone calls relaying messages and referring calls with follow-up as appropriate; establishing and maintaining an office filing system including the processing of incoming and outgoing mail; preparing and typing letters/reports/correspondence; preparing exam rooms/area for clinics; ensuring clinic area has necessary pamphlets; ensuring families are seen within timely manner on clinic days; preparing charts and agendas for post clinic conference and completing necessary follow-up from conference.
Monday - Friday
Minimum High School Diploma or GED required.
Graduate of a recognized Medical Secretarial or Office Administration Diploma Program preferred.
Knowledge of medical terminology preferred.
Minimum 6 months related administrative/secretarial experience required.
Demonstrated advanced working knowledge of computer programs particularly Windows Microsoft Office Programs and database programs required.
Demonstrated accurate keyboarding (60 wpm) and data entry skills required.
self-motivated and able to work with minimal supervision/direction required
Demonstrated high regard for quality accuracy and attention to detail required.
Demonstrated experience with office equipment (e.g. fax machine photocopier) preferred.
Competency in other languages considered an asset; French & Arabic preferred.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.