Event Management Coordinator

Job Title Events Coordinator (Hybrid) 24 Months

Regular/Temporary Regular

Employee Group Unifor Unit 1, Staff
Department DSB Central Administration

Full/Part Time Full-Time

Salary Range $22.94 - $36.83 (hourly)

Posting Details

Monday – Friday, 8:30am – 4:30pm (Hybrid schedule)
Education Level
2 year Community College diploma in Event Management or related field.
Unit Description:
The DeGroote School of Business at McMaster University is a leading Canadian business school committed to shaping the future of business through innovative education, impactful research, and meaningful community engagement. With campuses in Hamilton and Burlington, DeGroote offers a diverse range of undergraduate, MBA, executive, and professional programs designed to develop leaders who think critically, act ethically, and drive positive change.
DeGroote’s distinctive approach integrates academic excellence with experiential learning, emphasizing collaboration between students, faculty, industry, and the broader community. The School is known for fostering an inclusive environment where ideas thrive and where business education goes beyond the classroom to address real-world challenges.
Guided by McMaster University’s mission to advance human and societal well-being, DeGroote prepares graduates to make a lasting impact — in business and beyond.
The Events Coordinator plays a key role in planning, executing, and evaluating events and activities that advance the strategic priorities and community engagement goals of the DeGroote School of Business. This position supports the successful delivery of a wide range of initiatives — including academic events, faculty, staff, student and alumni engagement activities, conferences, and special projects — that enhance DeGroote’s reputation and provide meaningful experiences for students, faculty, staff, and external partners.
The incumbent is responsible for the end-to-end coordination of event logistics, including venue and space management, supplier and contractor relations, budgeting and expense reconciliation, and on-site event execution. They provide lead-hand supervision to event staff and volunteers to ensure high-quality, seamless event delivery. The Events Coordinator also contributes to continuous improvement by collecting feedback, assessing outcomes, and recommending enhancements for future initiatives.
This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to build positive relationships across the DeGroote community and with external stakeholders.
Responsible for the planning, implementation, evaluation, and assessment of various departmental events, activities, and exhibits. Provide lead hand supervision and is responsible for the quality and quantity of work of others.
Plans and executes logistics for events and exhibits.
Provides recommendations on the suitability of space, venues, and set up for various events.
Coordinates the use of all facilities and meeting space within the department. Ensures that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
Distributes evaluation surveys to event attendees and volunteers and collects feedback. Reviews and uses survey feedback to assess and improve future events and activities.
Prepares a briefing report after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
Monitors and reconciles event costs and verifies accuracy of all expenses incurred.
Compiles and prepares information to be used for the annual event planning schedule.
Attends events to monitor arrangements and ensures smooth functioning of all activities.
Receives and responds to issues that arise during events.
Determines the number of volunteers required to staff an event and coordinates how they will be used to operate events.
Liaises with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
Provides supervisor with recommendation to seek new contractors or to renew existing contracted services.
Writes and disseminates announcements and promotional information through website and emails.
Creates and maintains event invitee and attendance records.
Provides services and facilities information to clients.
Orders and maintains inventory of materials and supplies.
Assets:
Ability to commute between campuses (Hamilton and Burlington) as well as the potential of supporting events at the Bloor Street, Toronto location
Valid G drivers licence and access to a vehicle to be able to attend events in the GTHA region as needed
To apply for this job, please submit your application online.
Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Faculty of Health Sciences HR Office at ext. School of Graduate Studies at ext. Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process.