Assistant(e) Responsable Planning

JOIN OUR TEAM AND HELP LEAD WITH CARE, COMPASSION AND COMMITMENT!
Reporting to the Executive Coordinator, the Executive Assistant to the Board of Directors is responsible for providing confidential, professional, and high-level administrative support to the Board of Directors. The position coordinates the effective operation of Board and Board Committee activities, including meeting planning, agenda preparation, minute-taking, records management, communications, and follow-up.
The Executive Assistant works closely with the President & CEO, Board Chair, Board of Directors and Board committees to ensure that governance processes are organized, timely, accurate, and aligned with the organization’s policies and applicable legislative and regulatory requirements.
Prepares, formats, proofreads, and distributes agendas, reports, presentations, correspondence, and other confidential materials
Maintains secure and up-to-date governance records, calendars, terms of reference, policies, resolutions, and Board member information
Provides confidential administrative support to the President & CEO, Board Chair, Executive Coordinator, and Leadership Team
Coordinates calendars, appointments, travel arrangements, meetings, and special events
Supports executive communications, special projects, and continuous improvement of governance processes
Ensures compliance with organizational policies related to privacy, confidentiality, records management, and information security

COMMITMENT TO DIVERSITY

Joseph's Care Group (SJCG), our diverse workforce strengthens our ability to provide culturally competent care and innovative solutions to the complex needs of our clients and communities. We encourage applicants from all backgrounds, diverse race, ethnicity, gender identity or expression, age, sexual orientation, family status, religion, disability, and socioeconomic status, to help address under-representation and foster greater inclusivity and belonging at SJCG.
By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.
Joseph's Care Group is committed to providing reasonable accommodations to applicants with disabilities in our job application and hiring process.

Post-secondary education in business administration, office administration, or a related field
Minimum three (3) years of experience in executive administration and/or governance within complex organizations
Ability to work independently and under pressure with minimal supervision
Excellent organizational, proof-reading, and time-management skills
Ability to communicate effectively and concisely, both orally and in writing
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint
Excellent interpersonal and public relation skills
Ability to interact confidently and effectively with individuals across all levels of the organization, including the Board and senior leadership
Demonstrated proficiency in minute-taking/transcription and in coordinating board and committee meetings, governance documentation, and related administrative processes
Assets:
~ Ability to converse in a second language would be an asset

Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
Ability to work a flexible schedule, including occasional evenings and weekends as required by operational needs

As a leading provider of complex care, rehabilitation, long-term care, and mental health and addiction services, SJCG is recognized for its commitment to high-quality compassionate, and people-centred care.
Secure Your Future: Become a member of the Healthcare of Ontario Pension Plan (HOOPP) – our organization will contribute $1.26 for every $1 you invest in your pension, ensuring a strong, stable retirement for your future.
Make Your Move Easier: We provide relocation assistance to help you settle in (some conditions apply).
Commitment to Diversity: We are proud to be an inclusive workplace that celebrates the unique backgrounds, perspectives, and talents of every team member.
Continuous Improvement: Prioritize Your Wellbeing: Take advantage of comprehensive wellness initiatives and access to an Employee & Family Assistance Program.
Nestled on the stunning shores of Lake Superior, Thunder Bay offers the perfect blend of vibrant city life and breathtaking outdoor escapes.

If the job is not filled through this process, the posting will remain on our external site until the position is successfully filled.
Applicants who are part of the bargaining unit will be given priority consideration as set out in the relevant collective agreement. This hiring process includes the use of AI-enabled systems for administrative and candidate management purposes.