Program Coordinator (Full Time)

Employment Type: Full time fixed term for 3 years role as Program Co-ordinator RDE program UNSW IT

Kensington campus in NSW (Hybrid Flexible Working)

Were a large organisation with a diverse and talented community; a community doing extraordinary things. Its the reason were one of the top 50 universities in the world and a member of Australias prestigious Group of Eight. The Program Co-ordinator plays a key role within the Research Data Experience (RDE) Program in providing practical and efficient program support (including proactive administrative support) for the Program and Program Streams. The Program Co-ordinator will ensure that administrative systems and processes are executed to a high standard. The role entails providing program management monitoring and reporting support coordinating the Program Schedule and the timetables of critical governance groups. The role reports to the RDE Program Manager.

This includes working with the project teams including project co-ordinators to ensure strategic alignment of all documents.

Support with the leadership and management of the program driving goal attainment and initiative success through strategic prioritisation and influence.

Management development and coordination of governance documentation and meetings including program diary management minute taking and management of the program team actions.

Manage the seamless integration of project schedules and resource allocation to optimize program execution and guarantee alignment with established timelines.

Develop review and standardise program-related documents ensuring consistency in format and content across the program. Develop templates and management systems for common documents to streamline the creation process.

Manage the distribution of documents to relevant team members and stakeholders in line with distribution protocols to ensure the right people receive the right information at the right time.

Provide program technical advice and guidance support and mentorship to team members as well as to external resources on internal processes ensuring adherence to the policies and procedures of the university.

Coordinate adherence to UNSW governance pathways to ensure the program aligns to the PMO Guardrails

Manage monitor track and report on the status of program and deliverables to ensure time cost and quality metrics are in line with the agreed project outcomes and plans. Utilise best practice issue and risk management identify and assist in assessing issues and risks in an informed and considered manner to plan for the mitigation of these managing the dependencies and changes in scope with substantial influence over the priorities.

Partner with internal and external project colleagues to develop and coordinate change activities including effective communications with key stakeholders both internal and external to the program.

Ensure alignment with the agreed Program/Project Methodology and governance for the related activities and artefacts and ensuring adherence to those standards. Stay informed about changes in governance that may impact program implementation.

Support program financial management including the need to track and coordinate vendor Purchase Orders and Invoices in conjunction with Finance.

Manage the documentation associated with procurement activities

Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education training and experience.

Experience working with a range of computer systems and applications including JIRA Confluence MS Project MS Office.

Excellent time management skills with a demonstrated ability to respond to changing priorities manage multiple tasks and meet competing deadlines by using judgement and initiative.

Demonstrated project co-ordination experience monitoring and tracking projects within agreed time limits.

Experience managing project finances and knowledge of UNSW Financial policies procedures and systems.

An understanding of and commitment to UNSWs aims objectives and values in action together with relevant policies and guidelines.

Proven skills in preparing documentation presentations and reports and advanced competency in the use of Microsoft Office including but not limited to Word Excel Outlook and Power Point.

Demonstrated ability to exercise initiative and recommend improvements to systems and processes and capacity and willingness to develop knowledge and understanding of advanced administrative processes.

An understanding of and commitment to UNSWs aims objectives and values in action together with relevant policies and guidelines.

Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

Flexible Working Options (work from home flexible hours etc)

• Additional 3 days of leave over Christmas period
• UNSW is committed to equity diversity and inclusion. Applications from women people of culturally and linguistically diverse backgrounds those living with disabilities members of the LGBTIQ community; and people of Aboriginal and Torres Strait Islander descent are encouraged. UNSW provides workplace adjustments for people with disability and access to flexible work options for eligible staff.