QA Document Control Specialist

Document Control Specialist

REPORTS TO: Manager, Quality Assurance

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

The Document Control Specialist is responsible for the management and control of the technical designs, documents and database files related to the RRC and Rail Mechanical projects. This role will develop and control documentation related processes within the Quality Management System.

Approval, release and change control of project related drawings and work procedures using SharePoint Workflow, RRP data entry, controlled access to active electronic files, distribution of paper controlled copies to production floor and notification of updated drawings and procedures

Change Notice (MCN/QCN) Approval Workflow developed in SharePoint for the modification of existing project related drawings and work procedure

Maintain project related history books as applicable and track, maintain, retain, and build as project progresses

Support projects to enhance existing document control systems in conjunction with IT and other support services

Ensure changes to documents are traceable and performed in a controlled environment

Develop and improve procedures and work instructions related to document control processes

Support departmental training on document control awareness and procedures

Support other departments to enhance their document control practices

Support developing project specific documents for various departments

University degree in Information Management or Library Science or 5 years of recent relevant experience

• 3-5 years’ experience with the control of policies, procedures, forms, and standardizing processes
• Strong working knowledge of computers, Electronic Document Management systems, Adobe Acrobat and Microsoft Office applications including Microsoft Project and Visio.
• Records and Information Management and/or Document Management certifications would be a definite asset
• A thorough understanding of ISO 9001:2015 considered an asset
• Knowledge of AAR requirements and blue print reading considered an asset
• The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply:

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le View phone number on jobs.jobcopilot.com, poste 394 pour plus de renseignements.