Full-Time Accounting Administrative Assistant

Job Responsibility:
Job Summary:
Reporting to the Director of Finance & HR, the Accounting Administrative Assistant will play a vital role within the finance team. This position encompasses responsibilities such as accounts payable (AP), performing reception duties, and ensuring overall organizational efficiency. The Accounting Administrative Assistant will collaborate closely with the finance team to guarantee accurate financial transactions, provide professional assistance to visitors, and support the smooth operation of office activities. Strong organizational skills and a team-oriented mindset are crucial, as the role involves working with various departments to advance the organization's goals.
Responsibilities

• Processing accounts payable invoices and payments in QuickBooks Online.
• Completing monthly AP reconciliations.
• Maintaining up to date financial records.
• Provide administrative support, including managing correspondence, and electronic filing.
• Ensuring compliance with internal controls and best practices.
• Coordinate meetings, prepare reports, and maintain office supplies.
• Handle inquiries from clients, vendors, and team members professionally.
• Support the team with ad-hoc tasks as needed.

• High School Diploma
• Post-Secondary Education in Accounting is considered an asset
• 2+ years of practical experience working in a fast paced office environment, experience with QBO, advanced excel knowledge is considered an asset.

• Organizational Skills : Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Communication Skills : Clear and concise communication, both written and verbal.
• Collaboration & Teamwork : Strong interpersonal skills and the ability to collaborate effectively with the finance team, project teams, and other members of the organization.
• Time Management : Ability to manage time effectively, working on multiple tasks and ensuring timely completion of assigned responsibilities.

• Salary Range: $21.63 - 26.00 per hour, commensurate with experience
• RRSP Contributions for eligible employees after successful completion of probationary period
• Comprehensive Employee Group Benefit Package
• Two Weeks Annual Vacation
• On-site parking
• Opportunity for professional growth and development
• A collaborative and supportive work environment

Work Location: In person