Project and Administrative Assistant

Under the general supervision of the Project Director/Project Manager and reporting to the Functional Manager, Administrative & Executive Support or Administrative Support Supervisor, the Project Administrative Assistant is responsible for performing a variety of complex administrative tasks requiring a thorough knowledge of company and/or project policies and procedures. Under minimal supervision and with a high degree of confidentiality and diplomacy, the Project Administrative Assistant is accountable for providing senior-level administrative support to ensure the smooth and successful operation of the office and associated projects. Providing comprehensive and proactive administrative support, exercising sound judgment, discretion, and confidentiality in support of managers, project teams, and multiple departments as required.
Managing calendars, priorities, and communications (including email monitoring where applicable), anticipating conflicts and responding effectively to changing deadlines, priorities, and project/business needs.
Coordinating internal and external meetings and events, including scheduling, preparation of materials, minute-taking, and follow-up actions.
Administering travel arrangements, expense reports, timesheets, and reporting activities, ensuring accuracy and compliance with corporate and project policies, procedures, and codes of conduct.
Maintaining accurate project records, databases, documentation and knowledge management systems.
Supporting special assignments and ad hoc initiatives as required, contributing to continuous operational efficiency and effective project delivery.

Minimum of 3-5 years administrative experience.
Advanced computer skills with Microsoft Office (SharePoint, Word, PowerPoint, Excel, Calendar).
Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset.
Experience with ORACLE and Concur would be considered an asset.

Explore the rewards and benefits that help you thrive - at every stage of your life and your career at AtkinsRéalis in Canada.
Enjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.
Make the most of diverse opportunities for training and professional development to grow your skills and expertise.
And take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.
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Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis' accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.