Payroll Administrator - Permanent

Payroll Coordinator - South Edmonton

Type: In-Office Permanent

Our client is a forward-thinking engineering consultancy known for delivering sustainable and community-centered infrastructure solutions across Western and Northern Canada. With a strong presence in Alberta British Columbia Saskatchewan and Yukon theyve earned a reputation for integrity innovation and excellence in their industry.

Driven by a mission to build better communities the organization blends technical expertise with a people-first approach. With a focus on continuous improvement and employee empowerment they offer a workplace where your skills are valued your ideas are heard and your impact is real.

This is an exciting opportunity for a detail-oriented payroll professional to join a passionate finance team in a role that ensures employees are paid accurately and on timemaking a meaningful difference in the employee experience while supporting business operations across multiple provinces and territories.

As the Payroll Coordinator you will play a pivotal role in managing and administering bi-weekly payroll for approximately 600 employees across four provinces and territories. Payroll Processing

Prepare review and process bi-weekly payroll using an advanced HRIS (Dayforce) ensuring accuracy for all employee groups.

Maintain accurate payroll records and validate data from timekeeping benefits and compensation systems.

Reconcile payroll inputs such as benefits deductions and timesheets addressing discrepancies in a timely manner.

Process benefit premium payments and conduct regular payroll audits.

Ensure payroll activities align with provincial and federal tax legislation and employment standards across Alberta BC Saskatchewan and Yukon.

Support internal and external audits by providing necessary payroll records and compliance documentation.

Termination & Employee Lifecycle Support

Ensure proper handling of vacation and sick leave balances at time of termination or transition.

Data Analysis & Ad Hoc Reporting

Utilize Excel and Dayforce to extract analyze and interpret payroll data.

Generate dashboards and reports to support decision-making for Finance HR and business leadership.

Identify trends in payroll data such as overtime usage and benefits costs to support workforce planning.

Employee Support & Communication

Serve as a point of contact for payroll-related inquiries providing clear and timely support to employees and managers.

Collaborate with HR and Finance teams to troubleshoot issues and improve cross-functional workflows.

System & Process Improvement

Contribute to the ongoing optimization of payroll processes within the HRIS platform.

Recommend and implement process improvements to enhance payroll accuracy efficiency and compliance.

4 years of payroll experience preferably in a multi-provincial or multi-territory setting.

~ Certifications and education considered an asset (PCP CPM and other post secondary education.

~ Technical Skills:

Advanced Microsoft Excel skills (e.g. pivot tables formulas data validation and reconciliations).

Solid understanding of payroll regulations taxation and employment standards across Western Canada.

Strong interpersonal communication skills with the ability to explain complex payroll matters clearly.

Executrade is one of Western Canadas most comprehensive full-service recruitment firms with over 50 years of expertise in connecting talented professionals with leading organizations.

We are proud to apply principles of diversity equity and inclusion in all our recruitment practices ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent fostering workplace cultures that thrive on innovation collaboration and respect.

In accordance with Canadian immigration laws priority will be given to Canadian citizens and permanent residents.