Fulltime Administrative Assistant

MLT Aikins Regina is in search of an administrative assistant to join our Office Services department. This is a full-time position responsible for providing administrative and clerical support in the Regina office.

Our ideal candidate is self-motivated, enthusiastic and proactive in approach and highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and is able to work both independently and as part of a team. The successful candidate must be able to follow detailed and complex instructions, often with minimal supervision, multi-task and thrive in a fast-paced legal professional team. Prior experience in a professional or legal environment is considered an asset.

This is a 10-month term position.

Responsibilities include:

• Accurately scanning closed files and confirming they are saved to the document management system appropriately
• Performing inter-office mail rounds
• Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
• Ordering and restocking office supplies/tabs on each floor within the office as required
• Covering reception daily for breaks and lunch hour
• Providing full-time coverage as required at reception during any sick leave, vacation leave and earned days off (EDOs) including adjusting work hours and/or overtime
• Backing up office services team for any sick leave, vacation and EDOs including adjusting work hours and/or overtime
• Overseeing, in conjunction with the office services team, the general cleanliness of the office and lounge kitchen which includes regularly scheduled cleaning