Academy Coordinator

As an employee you get support & opportunities that empower you to advance your career. The University is a welcoming workplace for those of all abilities interests and expertise. Full time
Permanent
Waterloo Undergraduate Student Association - Orientation
The position is designed to act in two equal capacities one as an Orientation Advisor responsible for co-organizing and implementing a comprehensive and intentional Orientation program and one as an administrative support unit for First-Year Orientation.

Co-manage and guide the Warriors O-Team (a subcommittee of the larger Waterloo Orientation Team) a team of up to six student leaders hired to create and execute campus-wide programming for new students during First-Year Orientation (FYO). This team is managed in equal partnership with the Orientation Coordinator in the Student Success Office.
Responsible for the recruitment hiring and management of the Orientation Programs Assistant a student staff member responsible for supporting many administrative aspects of FYO.
Addresses any concerns related to the student leader team and the Orientation Programs Assistant including but not limited to poor performance team dynamics and accountability.
Works collaboratively with the City of Waterloo the Student Success Office and other external partners to offer an introductory program to the services and community resources available for new students in the City of Waterloo.
Responsible for decision-making and problem-solving during the development planning and execution stages of First-Year Orientation events created by the Warriors O-Team.
Manages the content and flow of information to the Waterloo Orientation Team.
Manages the Off Campus Community student-run service including the recruitment and selection of part-time staff and volunteers.
Supports the development of programming for new students living on and off campus in their first year of university in collaboration with Campus Housing the Affiliated and Federated Institutions of Waterloo and WUSAs Off Campus Community.
As a member of the Orientation Advisory Committee works collaboratively with staff from other departments across campus with the purpose of representing and working for what undergraduate students at the University of Waterloo view as important and meaningful in their Orientation experience both as first-year students and as volunteers.
Participates in the development of the long-term vision and planning for Waterloo Orientations undergraduate programming components
Reviews research from campus partners and other post-secondary institutions regarding current trends and best practices in the first-year students transition implementing these best practices where possible and relevant.
Participates in the creation of content for communications materials including social media for Waterloo Orientations online communication and publications.
Administrative Support
Responsible for coordinating with partners on and off campus to ensure needed resources are secured for Orientation programming.
Content creation and management of the O-Team E-Newsletter.
Regularly monitors the information on the new student transition website to ensure it is correct and relevant.
Monitors the central Orientation email account and the Orientation phone extension to reply to inquiries from incoming students student volunteers parents and family members of incoming students campus partners and external vendors.

University degree required in related field (e.g. At least 1 year of volunteer management/previous staff supervision experience in a student leadership capacity required.
Experience as a previous member of the Federation Orientation Committee/Waterloo Orientation Team is an asset.
Budget management experience is an asset.
Should have experience communicating to a diverse audience through various mediums and should have experience creating and facilitating training sessions.
Should demonstrate excellent attention-to-detail as the nature of the position includes managing and booking resources that are required for successful programming.

Equity Statement
Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.
The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.
The University of Waterloo is committed to accessibility for persons with disabilities.