Operations Administrative Assistant Remote

Jurisdiction: CUPE Local 7

Division: City Planning & Community Services

Recreation & Cultural Services

Type of Posting: Hourly Salary: $31.47 - $40.67

Date Posted : We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

This position is responsible for providing administrative, coordination, and logistical support to the Director. Using strong organizational, communication, and technical skills, the role supports documentation, reporting, office administration, and operational workflows. The position ensures the timely and accurate completion of administrative functions, facilitates coordination across the management team, and contributes to efficient service delivery and departmental operations.

Maintains and manages tracking systems for work unit service levels, deliverables, and activities. Composes, drafts, edits, proofreads, and formats correspondence, memos, reports, and responses to service and media requests. Collects, assembles, and prepares information packages, including files, reports, correspondence, and background materials. Responds to requests for information or materials from internal and external stakeholders. Completes data entry, validation, manipulation, and generates reports and lists from systems and applications. Triages incoming communications (in-person, phone, and email) and ensures timely responses and follow-up. Develops, reviews, and implements administrative policies, procedures, and systems. Arranges logistics for meetings, travel, accommodations, training, and development activities. Maintains filing systems in accordance with corporate records management policies and procedures. Provides ad hoc coverage of central irrigation systems, including remote operation, troubleshooting, and documentation of work orders.

Knowledge of office administration processes and customer/client service practices. Knowledge of municipal government protocols, policies, procedures, and relevant legislation. Proficiency in office productivity software, enterprise systems, and related technology tools. Ability to manage challenging interactions with employees, residents, and partners. Ability to identify issues, follow policies and procedures, and proactively follow up on deliverables. Ability to contribute ideas and suggestions to improve administrative processes and workflows.

Completion of secondary school or equivalent, supplemented by recognized certification in office or business administration. Minimum of five (5) years of progressive administrative and/or clerical experience.

Uses computers, tablets, and other technology devices for extended periods. may move and carry supplies or materials. Requires sustained concentration and visual effort for drafting, editing, proofreading, and data validation. Works primarily in an indoor office environment. Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy. At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

Note: Only applications submitted via our online application system are accepted