Payroll Administrator (Permanent Fulltime)

Financial Services

full-time; Posting Date

Posting

If you want to make a meaningful impact on one of the most livable cities in BC, it’s time to join the City of Courtenay as their new Payroll Specialist .

In this important permanent full-time role, you will make sure that staff are paid accurately and on time. You will be a trusted expert and problem solver, supporting payroll operations, ensuring compliance with the collective agreement and legislation, and contributing to a workplace where employees can focus on serving the community, confident that their pay and benefits are handled with care and precision. Reporting to the Manager of Financial Planning, Payroll and Business Performance, this role is ideal for you if you value accuracy, confidentiality, and the quiet satisfaction of keeping a complex system running smoothly.

Work in-person in our Courtenay office with the Financial Services team, as well as the Human Resources group.

Collaborate with the Payroll Coordinator to ensure the accurate and timely preparation and processing of the bi-weekly, monthly, and annual payroll duties, including payroll remittances, T4’s slips and periodic and year-end reporting.

Review employee data, research policies and the collective agreement to respond to pay queries in a timely fashion.

Prepare monthly and year end reconciliations for payroll related accounts and ensure remittance payments and journal entries are correctly prepared and processed on a timely basis.

Liaise with Finance staff to ensure the accuracy of all functions of the payroll process.

Seek out leading practices, develop and recommend changes to improve service quality, and streamline payroll processes.

Diploma in Business Administration, Accounting, Commerce, or a related field

• Payroll Compliance Professional (PCP) designation and membership with the National Payroll Institute
• 3–5 years of payroll experience, ideally in a unionized or local government environment
• Strong working knowledge of payroll legislation, collective agreement, benefits administration, and government reporting
• Advanced Excel skills and experience with payroll systems (Diamond Great Plains and Worktech/Pearl are assets)
• With naturally beautiful surroundings from the scenic Strathcona Provincial Park to world-class hiking, biking, and skiing, the region offers a high quality of life and an exceptional lifestyle alongside a thriving arts and food scene.

All applicants must be legally entitled to work in Canada and the top candidate will pass a clear Criminal Record Check.