Personal secretary

Job Overview

Service Nova Scotia is currently seeking a highly organized and detail-oriented Secretary (ADM07) to provide advanced administrative and clerical support in a fast-paced government office environment. This temporary contract role is ideal for a professional with strong communication skills excellent multitasking abilities and a commitment to efficiency and accuracy.

Tasks

Key Responsibilities

Provide day-to-day administrative and clerical support to management and staff

Prepare and format correspondence reports memos and internal documents

Manage calendars schedule meetings and coordinate appointments and room bookings

Receive sort and distribute mail and prepare outgoing correspondence

Maintain organized filing systems (electronic and paper)

Perform accurate data entry and database updates

Answer calls and emails directing inquiries to the appropriate contacts

Support departmental projects and ensure alignment with internal procedures

Uphold confidentiality and government administrative standards

Perform additional tasks as needed by supervisors or managers

Requirements

Qualifications

Proven experience in an administrative or office support role (public sector experience is an asset)

Strong proficiency in Microsoft Office (Word Excel Outlook PowerPoint)

Exceptional written and verbal communication skills

Ability to prioritize multitask and meet deadlines

High attention to detail and accuracy in all documentation

Able to work independently with minimal supervision

Professionalism and discretion in handling sensitive information