Health Unit Clerk

QUALIFICATIONS

Grade 12 education (MB Standards)
Health Care Aide Certificate from a recognized educational institute
Ward Clerk certification from a recognized educational institute
Other combinations of suitable education and experience may be considered
Current Basic Cardiac Life Support (BCLS) Training as delineated in Prairie Mountain Health Policy PPG-00002 CPR Training
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

POSITION SUMMARY:

The Unit Assistant acts as a member of the health care team, assisting with patient care and providing basic supportive care as directed. The Unit Assistant demonstrates a commitment to the vision, values, goals, and objectives of the region/facility/unit.

RESPONSIBILITIES:

Overview: Advocates on behalf of the PMH as a whole

• Promotes the mission, vision and goals of the PMH
• Maintains confidentiality in accordance with the Personal Health Information Act (PHIA), Freedom of Information and Privacy Protection Act (FIPPA), RHA policies and any other applicable legislation
• Adheres to all policies and procedures
• Reports for work as scheduled in a prompt manner

Acts as a receptionist to assigned area

• Schedules patients to receive planned services
• Receives and relays telephone, P.A. (public announcement) and other messages for physicians, ward personnel and patients as necessary
• Receives and directs all patients/visitors in a kind and courteous manner
• Collects and distributes mail for assigned area

Ensures patient charts are maintained/filed in a timely and accurate manner

• Transcribes physician orders, completes requisition for lab, etc., and ensures charts are complete
• Assembles charts on arrival of the patient and maintains adequate supply of pre-assembled charts
• Assembles, checks and returns charts to Health Records upon discharge or death of patient
• Processes identification signs for above patient beds and ensures accuracy daily

Provides administrative support, general correspondence and filing

• Accuracy, efficiency, timeliness, and diligence are displayed in the accomplishment of all assigned duties with a minimum of direct supervision
• Ability to prioritize duties and responsibilities
• Maintain a neat and orderly work environment
• Maintains records and/or statistical reports as required
• Supports admission, transfer and discharge under the direction of manager
• Maintains an adequate filing system under the direction of the manager
• Maintains W.H.M.I.S. Manual under the direction of the manager
• Orders and stocks supply for the unit, and obtains quotes as assigned by the manager
• Maintains revisions to policies and procedures and ensures they are placed in the appropriate manuals
• Maintains unit ledgers/records and compiles statistical monthly reports
• Arranges follow-up appointments with physicians following patient discharge when required
• Faxes telephone consult forms to appropriate agencies (i.e.: echograms, CT scans, angiograms, etc.) and notifies patient of dates as required
• Maintains and updates patient diet orders
• Ensures appropriate ward kitchen inventory

Ensures effective communication within the department and the organization

• Communicates and consults with the manager
• Attends staff meetings
• Notifies staff of departmental meetings and maintains records of same
• Maintains communication book and memo board
• Effective communication skills and interpersonal relationships are demonstrated on an ongoing basis

Maintains a clean, sanitary and organized work environment including equipment

• Ensures the equipment is in good working order and reports faulty devices to the charge nurse, Clinical Resource Nurse, or Clinical Team Manager
• Adheres to the cleaning schedule which includes cleaning of common ward equipment which includes but is not limited to stretchers, patient lifts, blood pressure machines

Maintains a clean, sanitary and organized environment for patients/ residents/ clients

• Serves meals / hands out meal trays following meal service where applicable
• Provides a neat and clean environment for all patients/residents maintain to code of cleanliness and sanitation as outlined in the infection Control Procedures
• Makes beds
• General cleaning and tidying of the patient/ resident care areas

Ensures personal care, comfort and dignity of patient/resident

• Provides basic personal care to patients/clients in a prompt efficient manner while treating each patient/resident with respect
• Uses techniques that enable the patient/resident to utilize their maximum ability while making personal choices
• Ensures personal comfort and care of patient/residents during completion of activities of daily living
• Meets basic human needs related to elimination, hygiene, mobility, nutrition, recreation, rest, safety, social and spiritual needs
• Washes hair, skin, nail, oral, ear and perineal, back massage and care to pressure areas, as well as, colostomy and ileostomy care
• Assists with hearing aids, glasses and prosthesis
• Assists with bowel and bladder care routines, preserving each patient/resident abilities and dignity
• Assist with dressing and undressing, promoting the patient/resident individuality, dignity and freedom of choice
• Assists each patient/resident meets the dietary requirements by feeding, utilizing special devices, monitoring and encouraging food and fluid intake and assessing feeding and swallowing disorders related to a medical diagnosis
• Guides patient/resident to participate in activities which are meaningful, purposeful and therapeutic within their abilities and desires
• Maintains a clean, sanitary and organized environment for patients/ residents/ client’s activity

Promotes safety and health in the workplace

• Positions, turns and transfers patients/ residents using proper body mechanics that provide for safety of both patients/ elders and self
• Operates mechanical equipment according to established safety standards
• Follows established safe work practices
• Uses appropriate safety devices
• Ensures that equipment is in good working order and reports faulty mechanisms to the nurse in charge
• Knowledgeable in facility fire, safety and disaster plans as well as policies and procedures related to security and patient/resident care
• Reports incidents that result in injury to patients/residents, staff, visitors or self and reports unsafe acts and workplace hazards
• Assists in determining the cause of accidents and supportive to corrective action
• Initial clean-up of bodily fluids
• Cooperates with the Workplace Safety and Health Committee and others on safety and health issues
• Utilized interventions to minimize the need for restraints
• When ordered maintains and monitors restraints application

Maintains adequate inventory of personal care items on the ward and patient rooms

• Restocks hygiene supplies as per schedule
• Replenishes supplies in patient/ resident care areas
• Adheres to the cleaning schedule which includes assistive mobility aids, tub room, utility rooms patient/resident personal care items
• Distributes personal laundry where applicable

Prepares instruments for sterilization ~ Gathers, washes and redistributes sterile supplies such as bedpans and urinals

Assists with mobility and rehabilitative support

• Assists with mobilization and provision of rehabilitative support for patients/residents based on their individualized care plan
• Uses rehabilitative devices including transfer belts, walkers, wheel chairs and whirlpool tubs according to operating instructions
• Assists patients/residents to maintain independence
• Provides rand of motion exercises while doing ADL’s (where applicable)
• Weighs patients/residents and records accordingly
• Collects specimens as directed
• Application of splints

Ensures documentation
~ Keeps current by reading the communication book where applicable; ADL sheets, care plans, report book and staff meeting minutes

Ensures client/patient/resident relationships

• Demonstrates a kind and compassionate approach with genuine concern for the patients/residents
• Supportive of an environment that allows the freedom of choice, privacy and personal beliefs
• Responds to call bells promptly
• Respects patient/resident individuality and plans care around the patient/resident routine as much as possible
• Encourages patient/resident autonomy to preserve dignity and self-esteem
• Promotes quality of life
• Acts as a patient/resident advocate
• Encourages patients/residents to participate in programs and provides personal care at appropriate times to facilitate participation
• Takes opportunities while providing care to spend quality one-to-one time with patients/residents
• Recognizes the family/significant other as an integral patient/resident care
• Maintains care and security of patient/resident possessions
• Readily offers assistance to any of the patients/residents

Ensures effective communication within the department and organization

• Communicates with department staff, individually and as a group, to promote efficient functioning and high morale
• Communicates with other managers to achieve efficient function of all services
• Liaison with outside agencies as required
• Follows proper accurate shift report
• Documents in the patient/resident flow sheet
• Reports all pertinent information and observation in a timely manner
• Answers the phone professionally and relays messages appropriately
• Reports unusual incidents to the nurse in charge and completes occurrence reports as required
• Pursuant to the Regional Health Authority Act, Interlake- Eastern RHA is designated bilingual (English/ French). Accordingly, all employees accept the responsibility to support clients in their official language of choice.

Demonstrates professionalism within the code of conduct

• Demonstrates the ability to accept and adjust to change
• Assumes responsibility for own actions
• Maintains a professional appearance in conjunction with the IERHA Dress Code Policy
• Refrain from the use of perfumes or heavily scented beauty products
• Maintains an acceptable state of health in accordance with the Attendance Support & Assistance Program (ASAP)
• Exhibits confidence and initiative in the work environment

Ability to recognize and pursue self-development opportunities

• Maintains and updates professional skills, certification(s), leadership skills and knowledge through continuing education programs, literature reviews, publications and conferences
• Maintains knowledge of new developments in departmental areas through journal review, interest groups, lectures and committee work
• Participates in continuous quality improvements

Assists with training new staff as required
~ Participates in orientation and mentoring of new staff as assigned

Other
~ Performs other duties as assigned.

JOB INFORMATIONs

Close Date:
Apr 27, 2026 4:00 PM

EFT

0.60

Employment Status:
Part Time

Anticipated Shift
Evenings

Anticipated shift length:
7.75 hour shifts

Wage Rate:
As per collective agreement

Department:
Hemodialysis

Site:
Dauphin Regional Health Centre (includes Personal Care Home)

Additional Sites:
Location / Home Base:
Dauphin

HR Posting Number:

DHCCS261703

Posting Date:
Apr 20, 2026