Purchasing Coordinator - Remote

Who We Are Join Fresh Prep — a dynamic leader revolutionizing how Canadians experience food through sustainable meal kit delivery. Our numerous accolades - including BC's Top Employers 2025, placement on The Globe and Mail's prestigious Canada's Top Growing Companies list and recognition as one of Deloitte’s Best Managed Companies - reflect our commitment to excellence in both customer experience and employee satisfaction. Our collaborative culture brings together passionate food lovers, sustainability champions, and tech innovators who are reshaping the future of food delivery.

You are comfortable owning a task from start to finish and you take the initiative to make continuous process improvements. You are motivated by collaborative team task achievement and driving a results-oriented culture.

Team Leadership: Provide direct leadership, mentoring, and coaching to a team of ~6 Purchasers, fostering an environment of high performance, accountability, and professional development.

Procurement Strategy & Execution: Oversee the end-to-end ingredient sourcing and purchasing process, ensuring that procurement aligns seamlessly with weekly Operations, Quality and Culinary requirements.

Serve as the Purchasing Department SME in cross-functional meetings, representing the team’s needs while collaborating with Category, Culinary, Finance, Operations, and Warehouse teams to integrate best-in-class purchasing practices.

Continuous Improvement: Proactively identify and lead strategic sourcing and supply chain transformation initiatives, including executing RFPs, vendor consolidation, supply base rationalization, elimination of vendor redundancies, and diversifying through offshore supply sourcing.

Performance Management: Monitor, track, and report on department KPIs, ensuring the team consistently meets targets regarding spend, inventory health, and supplier performance.

Risk Mitigation & Troubleshooting: Proactively troubleshoot procurement challenges and supply chain disruptions; clearly identify risks and escalate critical issues to leadership with actionable recommendations and contingency plans.

Manage and maintain productive supplier relationships, ensuring adherence to quality standards and cost-effective performance metrics. Identify opportunities for supplier improvements and conduct RFP processes to improve supply chain performance.

Design, build, and optimize procurement workflows and internal tech stacks. Leverage AI and data analytics to automate processes, reduce manual touchpoints, and deliver data-driven insights that scale the department’s operations.

Documentation & Compliance: Ensure that appropriate policies and standard operating procedures are established, documented, and maintained for all key purchasing activities.

You identify risks, troubleshoot effectively, and escalate critical issues to leadership with actionable solutions. You can lead and inspire a team of purchasers, building an authentic, trust-based environment that fosters development, empowerment, and high performance. You challenge the status quo, seeking to continuously improve processes and procurement practices to support cost and quality within the Procurement function. Your writing is crisp, your conversations land, and you know how to read the room. Process Design & Improvement + Systems Thinking)

You know when to build and when to buy, weighing cost, capability, and long-term fit, and you look beyond price to build sourcing strategies and supplier relationships that create lasting value.

You bring fresh, creative ideas to old problems, and when it's time to decide, you weigh the trade-offs and exercise good judgment — even when the picture is incomplete or the clock is ticking.

You coach, mentor, and bring out the best in your team, helping people grow while moving the work forward.

Proven track record of leading high-impact sourcing initiatives, including end-to-end RFP management, vendor selection and onboarding, supply base rationalization, and the establishment of offshore supply channels.

Demonstrated experience in designing and implementing scalable procurement systems. Beyond general software knowledge, experience using AI (e.g., LLMs, automated data analysis) and advanced data modeling to gain actionable supply chain insights and drive predictive decision-making.

Post-secondary degree in Business, Supply Chain, or a related discipline. APICS (CPIM/CSCP) or PMAC (SCMP) certification is considered a strong asset.

English f luency is required. As the leader of our national procurement team, you will collaborate daily with stakeholders and vendors across Canada. Fluency in French is considered an asset.

Hybrid or Fully Remote (Flexible) - we prefer hybrid but are open to working from home for the right person if you’re not located near one of our Vancouver, Calgary or Montreal facilities.

Competitive salary that recognizes your skills and experience

Comprehensive health benefits package including medical, dental, vision, and life insurance after 90 days

Exclusive food perks that let you experience our amazing products

The opportunity to be part of a certified B-Corporation making a tangible difference in sustainable food systems

We value diversity at our company and at all job levels our goal is to be diverse, inclusive and representative of the communities we operate in. We endeavour to recruit, develop and retain the best talent from a diverse candidate pool and truly believe that diversity, equity and inclusion among our team members is vital to our success as a company. Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. We’d love to have a chat and see if you could be a great fit.

At Fresh Prep, we work with a variety of ingredients, including common allergens like peanuts, tree nuts, and dairy. Whether you're in one of our corporate functions or within the production facility, you may be exposed to these ingredients.