Health Records Clerk - Health Information Management

Union: Non Union

Number of vacancies: 1

Replacement or New: Replacement

Site: Toronto General Hospital

Department: Research

Reports to: Clinical Research Manager

Wage Range: $32.86 - $41.07 per hour

Hours: 37.5 hr per week

Shifts: Days

Status: Permanent Full Time

Closing Date: November 4, 2026
Position Summary
The Clinical Reviewer is responsible for the identification, collection, entering, validation, and reporting of clinical data for two surgical databases. The role ensures the accurate and timely abstraction of preoperative, operative, and postoperative patient data through comprehensive review of hospital medical records (EPIC) and adherence to established database protocols. Working collaboratively with surgeons, fellows, and research, the Clinical Reviewer supports program objectives through reliable data management and outcome tracking. The position also maintains certification and compliance with the ACS NSQIP Surgical Clinical Reviewer (SCR) Training and Certification Program.
Duties:
Data Collection and Reporting:Identifies surgical patients for inclusion in the databases through the application of database
inclusion/exclusion criteria and protocols.
Collects preoperative, operative, and postoperative data components through the effective
utilization of the hospital medical record systems (EPIC).
Identifies streamlining and process improvement opportunities in the data collection process.
Demonstrates appropriate utilization of resources necessary to obtain valid, reliable data for entry into the
database.
Responsible for the accurate and timely entry of data into the database and meets the caseload accrual requirement protocol.
Collects and reviews monthly complication data for monthly Morbidity and Mortality Rounds.

Establishes effective working relationships with members of the hospital community, especially staff in the
Surgical Unit, Nursing, Residents/Fellows, and Surgeons whose support is necessary for the management and success of the Program.
Successfully completes/has completed the ACS NSQIP SCR Training/Certification Program

Completion of a Bachelor’s degree in Health or Science Related Discipline or recognized equivalent required
Graduate of George Brown College Diploma Program in Health Information Management, or equivalent, preferred
Minimum over 1 year up to and including 2 years practical and related experience required
Minimum one (1) year experience in hospital surgery department, surgery clinic, or medical records
Minimum one (1) year clinical and/or professional experience preferred
Clinical chart review and abstraction experience is a must

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.