Branch Operations Assistant

Job Purpose: As a central member of the Crane and Rigging team, the Branch Administrator ensures the branch operates efficiently by managing administrative processes, supporting field staff, and helping maintain accurate, organized workflows.

Responsibilities:

Support Maintenance and Safety teams with all IFS-related administrative tasks.

Create and set up new customers in IFS.

Review and manage contracts to ensure invoicing and reporting requirements are met.

Prepare and submit customer invoices according to required methods, ensuring all approvals (internal and external) are obtained.

Post equipment costs and shift factors to jobs.

Participate in and help develop staff training programs.

Complete all Accounts Receivable tasks required for month-end close.

Ensure all third-party AP invoices are billed to the appropriate client.

Track, schedule, and coordinate required training for field staff (e.g., H2S, First Aid, Aerial Work Platform, etc.).

Perform payroll reconciliation.

Provide general administrative support to the branch as needed.

Work flexible hours to ensure key responsibilities and month-end deadlines are met.

Assist with special projects and additional assignments to support a collaborative team environment.

Requirements:

• Highly motivated self-starter who requires minimal direction.
• 3–5 years of experience in a similar administrative or operational role.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communicator with the ability to work with staff and customers at all levels, both verbally and in writing.
• High attention to detail and sound judgment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Demonstrated ability to lead, mentor, or support team members.
• Strong time management skills with flexibility to work additional hours during peak periods (minimum 30 hours/week; overtime may be required).
• Reliable transportation and a valid driver's license.

In June 2024, NCSG Crane and Heavy Haul was acquired by Barnhart Crane and Rigging. The integration of NCSG to Barnhart has allowed greater opportunities for employment and access to additional resources, including specialized rigging. Building on NCSG's legacy of superior customer service in 9 locations throughout Western Canada, Barnhart Canada is poised for tremendous growth in the specialty rigging, heavy lift and transportation industry.

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in North American industry.

NETWORK – Barnhart has built teams that form one of our industry's strongest networks of talent and resources with over 60 branch locations across North America working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.