Event Management Coordinator

The Calgary TELUS Convention Centre is seeking a proactive and resourceful Event Coordinator. Reporting to the Director Event Management the Event Coordinator will focus on creating and managing event floor plans auditing event details for accuracy and consistency and providing administrative support to the Event Management team. Additionally the role will serve as a point of contact for clients coordinating meetings and events with shorter lead times and lower complexity.
Support the team with creating and updating floor plans using Vectorworks software
Assist Event Managers in all aspects of the event cycle for larger-scale conventions meetings banquets and tradeshowsincluding event plans floor plans and entering departmental work orders
Manage the events calendar for updates and space management demand
Audit event details to ensure accuracy and consistency across documentation and team workflows
Create internal reports to support planning execution and post-event analysis
Perform other administrative and support duties as required

EVENT MANAGEMENT

Start-to-finish Event Management for less complex and short lead-time meetings and events. From initial contact with the client proposal preparation contract negotiation logistical planning on-site execution invoicing and post-event follow-up for the clients return. Provide services and event planning advice for event organizers. Maintain complete knowledge of facility policies and procedures and ensure pertinent information is communicated to the client (compliance with fire and building codes venue regulations etc.). Liaise with multi-disciplinary departments and partners to ensure successful event delivery. Responsible for coordinating departmental work orders and banquet event orders. Ensure and maintain the confidentiality of all sensitive communication and materials. Participate in/attend applicable local industry events. Strong client service orientation with strong attention to accuracy detail quality and delivering a best-in-class experience. Excellent time management and organization skills in a fast-paced environment handling multiple projects concurrently meeting all deadlines and handling stress effectively. Excellent teamwork and relationship-building skills with the ability to develop and cultivate a positive cooperative and adaptable approach with clients partners and internal stakeholders. Strong working knowledge of all facets of event production such as the logistics of load-in load-out food and beverage event flow décor show services and audiovisual. Understanding the unique requirements for all events ranging from galas meetings conventions tradeshows etc. Current knowledge of design trends entertainment production vendor products and new industry technologies (such as virtual events). Must be flexible to work outside regular business hours (early mornings evenings nights and/or weekends) if/when required.

Building Relationships - Builds both formal and informal professional relationships. Communications for Results - Clearly and effectively transmits technical and business concepts ideas feelings opinions and conclusions orally and in writing. Reinforces words through empathetic body language and tone.
Project Management - Given project to coordinate. Oversees projects with minimal scope influence risk cost and stakeholder(s). Manages one or more projects.
High school diploma
Preferably a post-secondary education in a related field.
Event designation is an asset such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP).
Experience & Assets

• Experience with floor plan software Vectorworks.
• Experience utilizing customer facility or project management and/or CRM software (ex Momentus). Working knowledge of facility management software is a strong asset.
• High Proficiency in utilizing modern software packages (ex Microsoft Office Suite Microsoft Teams PDF Editors).
• 3 years of direct experience dealing with the management of events and clients.

Is Calgarys meeting place bringing the community together in a central hub to connect learn innovate celebrate support and grow.
Connects Calgary with the global community leveraging our assets to create opportunities that impact the lives of Calgarians and Canadians.
Is honoured to promote Calgary to the world and to host hundreds of events each year.
As a registered Living Wage Employer in the Province of Alberta we are committed to paying our employees a living wage allowing them to meet basic living needs and participate in their communities.

The Convention Centre offers a comprehensive salary and benefits program that includes life and dependent life insurance short and long-term disability health and dental benefits travel medical emergency insurance flexible spending account employee assistance program pension plan flex and bonus hours wellness programs educational opportunities and access to a fitness center.

Individuals interested in applying for this position can apply by submitting a resume and cover letter online at This is an internal/external job posting and will close by 12:00 PM November 21 2025 .