HR Assistant/Receptionist (Administration/Human Resources)

Grow Your Career at Brant Community Healthcare System (BCHS)
To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris Ontario we serve with purpose passion and a deep commitment to the people who rely on us.
Brantford General Hospital Our acute care hospital offering a full spectrum of inpatient and outpatient services.
The Willett in Paris Home to our urgent care centre and transitional care services supporting patients through every step of their healthcare journey.
With over 130 years of service BCHS is evolving with a renewed focus on excellence collaboration and innovation. Our strategic priorities center on Quality Care Connected Teams and a Healthy Future for our patients our people and our community. Champion Equity
These values reflect who we are what we stand for and how we work together to have influence. Investing in You Access to a centralized Education Fund tuition support and professional development opportunities.
Flexible Scheduling Within a standard work week
Career Growth Internal job postings mentorship programs and leadership development.
Employee Wellness Matters Peer Support Team Wellness Committee Free confidential Employee Assistance Program (EAP) for employees and their families.
Competitive Compensation and Benefits Salaries and benefits designed to align with industry standards reinforcing our commitment to attracting and retaining top talent. Excellent Pension Plan.
Diversity & Inclusion We are actively working to diversify our teams and remove systemic barriers in hiring retention and advancement. We regularly review our benefits policies and programs through an equity lens to meet the needs of our diverse teams. Provide accommodations for religious practices and use trauma-informed policies that support mental wellbeing.
Recognition & Rewards Employee appreciation programs and professional recognition opportunities and Corporate Committee
Community Impact Make a real difference in patient care and public health every day.
Civility and respect shape our workplace as individuals treat one anotherand the communities we serve with dignity empathy and cultural awareness. We foster a culture of civility by raising awareness setting clear expectations and continually reviewing our policies and practices to ensure respect is at the core of everything we do.
The HR Receptionist & Team Assistant acts as a first point of contact for visitors to the Human Resources department and provides general clerical and administrative support for the team. This position is required to be on site 5 days per week.
Answers the main Human Resources phone line and responds to customer inquiries and requests
Visits HR Mail Room daily to send outgoing mail (regular mail/courier) collect mail and distributes across portfolios Human Resources Organizational Health & Organizational Development
Supports any mass mail outs mail merge stuffing envelopes etc.
Responsible for processing the Corporate Visa including collection of invoices reconciling and payment and tracking all expenses.
Completes Payroll / Timesheets for the HR Team using the shared HR calendar
Regular report creation such as the bi-weekly Active Employee Listing Seniority Listing for Staff Scheduling New Hire & Termination List for Communications etc.
Updating the Quality and Safety Board in Conference room weekly
Responsible for monitoring the Human Resources Mailboxes & HR Forms mailbox and processing general requests such as:
Legal Requests
Meditech Personal Information Updates (Name Changes)
Processing of employee referral bonus
Administrative support to any ad hoc HR initiatives i.e. contests events etc.
Responsible for supporting the Wellness and Recognition committees with event administration
Creating bi-weekly seniority reports for staff scheduling
Creating bi-annual seniority report
Mortgage employment confirmations
Annual Tax Form updates for onboarding package (November)
Updating and maintain the BCHS corporate partners list as well as updating the Intranet and weekly newsletter with promotions
Cross Training as the Recruitment Associate to provide support and coverage as needed.
Position requires a 2 Year Diploma in a related field such as Human Resources Business Administration etc. Certified Human Resources Professional designation would be considered an asset.
Minimum one year of related work experience with a unionized administrative environment.

Strong computer Skills (Word Excel Power Point Access Outlook). Advanced Level Microsoft Office Applications Word and Excel. Minimum typing speed of 50 wpm.
Ability to occasionally be flexible with working hours.
Demonstrated commitment to professional growth and development of self and other Creative and flexible critical thinking skills
A strong customer focus as well as a positive and professional attitude toward assisting internal or external customers
Ability to be flexible at meeting multiple demands
Our Commitment to Equity Diversity and Inclusion
BCHS is committed to building an inclusive and accessible workplace that reflects the diversity of the communities we serve. We welcome people from all walks of life including people of all genders sexual orientations racial and ethnic backgrounds Indigenous identities abilities and lived experiences. Inclusion is part of how we deliver better care
We are dedicated to removing barriers and providing accommodations at every stage of the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).