Contract Specialist- Independent Contractor

Contract Administrator Construction Administration Department

Position Status: Full-Time Permanent
Wills Associates Limited is in search of a Contract Administrator to join our Construction Administration and Inspection Department.
The successful candidate will be responsible for project management duties while engaging in multidisciplinary construction inspection projects from tendering to completion. This will include tender preparation sub-consultant request for quotations construction management post-construction evaluation and project closeout. You will provide technical support to staff and other departments along with management support for the design and inspection team working alongside the Construction Administration Team and Department Manager.
Sound communication self-motivation an eagerness to learn our business and construction contract administration skills coupled with a desire for career advancement are essential for this position.

Liaise with internal and external contacts including attending and participating in project-related meetings recording meeting notes providing progress reports on deliverables and other duties.
Oversee all Construction Administration components such as risk cost scope schedule and change management providing support and expertise to team.
Oversee the work of the project inspector in the preparation of SVRs schedules updates payment certificates Contract Change Orders/Contractor Change Notices invoices tender docs summaries and reports.
Manage day-to-day operational aspects of a project and scope.
Review deliverables prepared by the team and/or Contractors before submitting to Client.
Effectively apply organizational methodology and enforce quality standards.
Ensure project documents are complete current and stored appropriately.
Track and report project hours and expenses on a weekly basis.
Follow up with clients when necessary regarding past due accounts receivable.
Manage project budget for project profitability taking into consideration revenue margins bill rates and utilization.
Review substantial performance applications and project completion applications from contractors to ensure conformance with the Construction Act and provide recommendations to clients.
Understand and determine the applicability of relevant local provincial and federal government regulations on an individual project basis.
Diploma (3 year) in Civil Engineering Technology or equivalent.
Project Management Professional (PMP) is preferred or the ability to become certified.
Strong knowledge of Microsoft Word MS Project Bluebeam Excel and PowerPoint.
Solid knowledge of other legislation and regulations related to department functions including contract/construction law.
Excellent work ethic and ability to work on several projects or issues simultaneously.
Excellent time management skills to meet project timelines.
Knowledge of the principles and practices of financial accounting budget development and cost control.
Strong knowledge of principles and practices of project management.
Solid understanding of engineering theory concepts and regulations related to field of work.
Ability to understand and interpret policy and legislation.
Ability to provide excellent customer service during consultation process by keeping stakeholders informed and responding to inquiries in a timely manner.

At Wills we build partnerships with our team members clients and community rooted in respect and fostered through a work environment that is committed to supporting cultivating and preserving a culture of diversity equity and inclusion that respects peoples dignity ideas and beliefs.
We value smart work and promote work-life balance for employees through our flexible work options. We also provide a social and professional work environment that supports personal and professional goals for all team members. We are socially conscious and strive to make a difference in the communities where we live and work.

At Wills we form partnerships with our team members our clients and communities to develop innovative engineering environmental and planning solutions to todays complex problems. On a micro-level the work you do contributes to successful project completion and exceeding clients expectations. As a Contract Administrator you will have a fantastic opportunity to expand your technical and management expertise in Construction Administration Project Management and Construction Inspection. Use of Artificial Intelligence (AI)
In accordance with Ontario legislation applicants are advised that artificial intelligence may be used to support aspects of the recruitment process such as application screening or scheduling.

Wills offers a competitive compensation package with comprehensive benefits and merit-based bonuses for performance and tenure.