Administrative Assistant - Development Services

Affiliation: CUPE Municipal

Position Type: Temporary Full Time

Fixed Term Duration: Bi-weekly Working Hours: 70 hours bi-weekly

Shift/Work Schedule: Monday - Friday

Department/ Branch: Development Planning/Planning & Development Services

COLA: Bi-Weekly - $480

Posted (dd/mm/yyyy) : 27/12/2025

Posting Type: Internal and External

The Regional Municipality of Wood Buffalo (RMWB) is one of Canada's most unique and fast-evolving regions — a place where innovative thinking meets real-world impact. Our Planning and Development Division shapes where we live, work and play. Planning & Development at RMWB is more than policies and plans, it’s about creating vibrant, inclusive and sustainable communities. Join a collaborative team that leads long-term strategy, supports development initiatives, and partners with residents and community partners to build our shared future. If you're passionate about smart growth and public service, this is your opportunity to make your mark.

Provides administrative/clerical support services for the administrative area within a specific department including: assembling and summarizing of data, maintaining budgets, financial records and reporting, travel requisitions, filing systems, and record retention; and editing and reviewing work performed by peers within the department. Provide administrative support to the direct supervisor and Senior Administrative Assistants.
May cover off and act in the absence of Senior Administrative Assistant.
exercise sound judgement and maintain sensitivity/confidentiality of material.
Provide customer service support and services (telephone & front counter) for a variety of clients.
Assist in special projects and community consultations & special events.
Assist with Administrative budget, monthly and annual reporting, and maintaining financial records
Perform receptionist duties as required.
Process administrative system duties related to and including new hires, transfers, resignations, and terminations.
Occasionally edit and review work performed by peers within the Department.
Process requisitions, work orders and invoices for expenditures or revenue, services and supplies, travel and accommodation arrangements and expenses, etc.
Maintain an adequate inventory of office/stationary supplies.
Use PCard for required purchases, obtain approvals and submit reconciliations.
Provide support/back up to other administrative staff within the Department as required.
Two (2) year office or business administration diploma or equivalent is required.
Three (3) years’ related office experience to include one (1) year practical experience in data input and word processing.
Additional specialized training in computer software: PC operating systems, word processing and spreadsheet programs would be an asset.

Submission of a Criminal Record Check

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB’s health and safety management system, including all policies, practices, and procedures, as well as properly utilizing all control measures including the required use of personal protective equipment. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

Current employees must apply through the internal careers site.