Reception/ Office Admin Assistant

We have an immediate opening for an energetic Receptionist/Office Assistant to join our bustling Halifax office located at 2016 Quinn Street.
The Receptionist/Office Assistant has responsibility for day-to-day functions that keep our office running smoothly. This includes efficient handling of incoming calls and walk-in clients, contact with vendors, scheduling meetings, managing meeting room utilization, as well as basic accounting and general administrative tasks.
Standard work hours are 37.5 per week, Monday to Friday 8:30-5:00. These are hours are inflexible due to office opening/closing responsibilities.
Typical Reception duties, including greeting and servicing clients, directing calls as appropriate. As part of a firm-wide reception pool, assist with call-taking for other offices upon request. Our receptionists also take calls remotely during unexpected closures, such as inclement weather.

• Arranging couriers, sorting and distributing mail, managing incoming and outgoing faxes, taking payments in-person and over the phone and providing receipts
• Keeping the reception area tidy at all times, maintaining a clean kitchen area, and ensuring the meeting rooms are cleaned and reset after each meeting
• Assisting with ordering and maintaining inventory for the office, including ordering coffee, supplies, and putting away upon receipt
• Assisting with a variety of administrative work. This may include assistance with file openings (electronic & physical), time entry, transcriptions, compiling materials for clients or in advance of meetings, conflict checks, culling file materials, sorting documents in preparation for filing, scanning and filing, photocopying/collating/binding, etc.
• Assisting with coverage for other office staff during periods of absence or heavy workloads
• Completion of other administrative tasks and projects as assigned

Formal legal administrative assistant education and training are assets
Prior reception experience in a similar professional work environment is an asset
A strong knowledge of spelling, grammar, and punctuation to ensure quality control of reports and correspondence
Proven problem-solving skills with the ability to visualize and deliver creative solutions
Ability to multitask, establish priorities, work independently, and proceed with objectives under minimal supervision
Energetic, flexible, and willing to pitch in wherever necessary
The new Receptionist/Office Assistant is needed as soon as possible. Patterson Law LLP is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, and Bridgewater and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. We are pleased to offer our staff a competitive salary, group insurance coverage from day one, and pension plan membership after a year.
We are committed to employment equity and welcome diversity.