Part Time Permanent Human Resources Assistant

Human Resources
Thunder Bay
Full-time
Contract
Overview
This role reports to the Manager, Total Rewards & Workforce Planning in Human Resources. The HR Assistant provides a wide range of HR support services to the Office of Human Resources, including administration, HRIS support, and Benefit Administration.
Responsibilities

Process employee letters and payroll forms related to non-union (full-time and part-time) new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc;
Calculate hourly/annual rates of pay, retroactive pay, and changes to employee benefits (pension, LTD, life insurance, etc.);
Setup and maintain employee files; distribute pertinent information to the payroll department
Administer the departure process for multiple employee groups including resignation letter collection, ending of wages and position within HRIS and benefit provider, confirmation and keying of outstanding vacation/overtime balances, and employee file coordination;
Serve as a back-up to Human Resources Coordinator throughout the year, including vacation/absence coverage. May be required to provide additional processing support during busy periods;
Be familiar with the Collective Bargaining Agreements and ensure compliance;
Non-union job evaluation administrative support.
Assist in the development and introduction of automation projects;
Input data and maintaining integrity of employee information entered in HRIS;
Assists in the review of current HR processes and systems and makes recommendations for improvement;
Maintains up-to-date process and system documentation;
Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases;
Ensures the HR Website is reviewed regularly and that information is correct and up to date;
Assists the Manager, TRWP in ensuring the accuracy of HR records and the integrity of HR data sources through regular reporting.
Support benefit orientations for all new employees;
Investigating and rectifying as appropriate both payroll and employee benefit problems, and recommending solutions to the Manager, TRWP;
Respond to internal and external HR related employee inquiries or requests and provide assistance;
Prepares letters and HR communications as required.
Qualifications

Post-secondary education in Human Resources, or a related field is required.
One to five years of experience in a unionized environment working directly with HRIS as a Human Resources or Benefits Administrator is desired.
Those with a combination of education and experience will be considered.
Must have a comprehensive knowledge of HRIS, reporting systems, Microsoft Office Suite, collective agreement interpretation and well-developed troubleshooting skills.
Experience working with Ellucian/Colleague and workflow management tools is an asset.
Ability to successfully handle a high-volume workload combined with multiple priorities is critical.
Working knowledge of Human Resource principles and practices in an environment where much of the information is highly privileged and confidential.
Intermediate level understanding of employment related legislation, most notably Employment Standards Act.
The capacity to apply and interpret legislation, policies, procedures and collective agreements in a unionized environment.
Excellent oral and written communication skills, a high degree of organizational skills, flexibility and adaptability, capacity to work independently, and under strict deadlines.
Self-starter, with technical skills who can adapt to new systems and possess the ability to independently explore and learn new features of technology.
High attention to detail, organization and time management is essential.
Excellent research skills, a passion for customer service and keen attention to detail are also key factors for this role.
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at View phone number on canada.jobradars.com or View email address on canada.jobradars.com to make appropriate arrangements.
Benefits Information
Why Lakehead University?
Application Deadline:
Monday, March 30, 2026 - 11:59am
Salary:
$56,158.41
Reference Number:

SCHII-26-10

Application Deadline:
Monday, March 30, 2026 - 11:59am
Salary:
$56,158.41
Yes, eligible for benefits
Reference Number:

SCHII-26-10