Office clerk, Student

Position: Full-time Term ending December 31, 2026
Join Our Team as an Office Assistant !
Are you ready to make a meaningful impact as an Office Assistant? We are seeking a dynamic individual to join our team as an Office Assistant for Ehrlo Counselling Services (ECS) providing support to employees and management by performing clerical duties for Ehrlo Counselling Services and managing the reception area for the Francis Street building. The Office Assistant is responsible for invoicing, securing payments, managing phones, greeting clients and creating month-end summary reports and submitting insurance claims. The Office Assistant manages the filing system including; The Office Assistant is responsible for inputting, modifying, and retrieving data from various sources and providing administrative support to the staff at Ehrlo Counselling Services.
Certificate or diploma in office administration or a related field of study.

Minimum one (1) year of experience working in an office environment.
Experience working on computers with software packages including; Excel, Word, and Outlook.
Experience working with various databases.
Open to continuous education and learning and development opportunities.
Proficient computer skills.
Answer and direct calls on main switchboard and visitor inquiries at front reception. Attend to clients in the reception area.
Enter and update client information in applicable databases.
Create month-end billing summaries and submit claims to government programs and insurers.
Ensure the reception area is tidy and presentable.
Provide leadership and training to new employees, practicum students, and volunteers.
Ensure policies, procedures, and agency standards are being met.
Maintain office supply inventory and order office supplies as needed. Submit receipts and reconcile expenses for office supplies.
Ensure maintenance of office equipment and arrange for repairs and service as required.
Facilitate the collection of budget projections and monthly budget reconciliations and forward to accounting.
Adhere to written or verbal agency and government regulations, policies, practices, and instructions.
Additionally, our package includes perks such as flexible work arrangements, recognition programs, and a supportive work culture that fosters collaboration and innovation.
Join us in our mission to deliver exceptional services while fostering a supportive and inclusive workplace culture.
The incumbent is responsible for completing all mandatory training requirements for the position as per agency policy and guidelines.

Wage range for this position is $22.11 to $28.96 hourly.