Receptionist / Administration Assistant

The ideal candidate is a proactive and driven individual who is capable of multi-tasking, engaging with the public in both a friendly and professional manner, and is able to work as a supportive teammate with fellow staff members and lawyers. Attention to detail, organization skills, and self-motivation in an engaging legal environment will be expected of the successful candidate.

Key Responsibilities

• Greeting, intaking, and managing clients and members of the public;
• Answering and directing incoming telephone calls to our lawyers and support staff;
• Receiving payments and processing receipts;
• Sorting and distributing incoming mail and deliveries;
• Dropping off and picking up deliveries to the courthouses and other law firms;
• Filing and storage of documents and identification of clients;
• Performing other clerical tasks as needed: photocopying, scanning, closing files, etc.
• Ordering of office supplies and materials, ensuring meeting rooms remain tidy; and
• Other duties as may be assigned.

Qualifications

• A minimum of two years experience as a receptionist, administrative assistant, or similar front-end support staff member;
• Post-secondary education in an office administration, or similar program, is considered to be an asset, but not required;
• Experience in an office setting or legal environment is considered to be an asset, but not required;
• Superior verbal and written communication skills;
• An ability to multi-task and direct multiple calls through a switchboard call system;
• Excellent customer service and professionalism is of critical importance;
• Flexibility and willingness to assist and support others when needed; and
• Proficiency in Microsoft Office programs, particularly Microsoft Outlook email and calendar capabilities;

We appreciate the interest of all candidates; however, only those under consideration will be contacted.