Payroll Coordinator - Remote

Manager of Payroll and Benefits

In this role, you will own the payroll and benefits function end to end, with the autonomy to manage day-to-day execution in a fast-paced, AI-forward environment. You will champion a positive employee experience and support and promote our competitive total rewards strategy.

You will report to the Chief People Officer and work closely with the Senior Director of Finance. As a member of the People team, you will at times work closely with Sales and Revenue Operations, especially for Variable compensation planning.

We run payroll in-house for employees in Canada, India, the UK and the US. You will have a strong working knowledge of payroll processing and statutory compliance in each of these jurisdictions, including tax withholding, remittances, and year-end reporting.

Payroll

Prepare, process and review payroll accurately and on time for employees in Canada, the UK, India and the US, in line with the regulations of each country

Own and manage payroll operations end to end across all four jurisdictions, including pay calendars, data changes, off-cycle payments, terminations and final pay

UK: PAYE and National Insurance, HMRC Real Time Information (RTI) submissions, P60s, and workplace pension auto-enrolment

India: TDS and quarterly returns, Provident Fund, ESI, Professional Tax and Form 16

US: federal, state and local withholding, payroll tax deposits and quarterly filings, W-2s, and state unemployment

Ensure we meet every deadline and statutory obligation in each jurisdiction, and manage any government notices, registrations and audits

Oversee the day-to-day administration of our health and benefits plans, including enrolments, carrier invoices and reconciliations, and renewals with our broker

Prepare and post payroll, bonus and commission accruals and other compensation and benefits journal entries each month

Reconcile payroll and benefits activity to the general ledger, across currencies and entities

Prepare monthly, quarterly and annual payroll and benefits reporting for People, Finance and GTM leaders (including ad hoc reports)

Controls, compliance and audit

Establish and maintain controls, payroll guidelines and procedures that keep us compliant with payroll and employment legislation

Support quarterly reporting and annual audit requests from external auditors

Stay current on changes to payroll legislation and tax law, and act on them before they affect our people

Continuous improvement

Create an updated Payroll & Benefits playbook, and contribute to various dashboards across People ops, Finance and at times other teams.

Take on ad hoc accounting projects and requests as needed

Ensure data is kept up to date for all Loopers on our internal sites and for all New Hires

7 years of experience managing payroll and benefits with global exposure/experience (Canada, ideally with exposure to India, UK and US)

A Canadian Payroll Association designation (PCP or CPM) and up-to-date knowledge of Canadian payroll legislation and tax law

Hands‑on experience with month‑end close, journal entries, accruals and supporting external audits

Advanced Google Sheets or Excel skills

Curiosity about using automation and AI to improve payroll and reporting processes

Working knowledge of payroll and benefits requirements in the UK, US and India, or experience managing them through EOR and vendor partners

We are currently looking only for candidates who live in the Greater Toronto Area and surrounding areas, where you can access our co‑working space in Downtown Toronto for the occasional Team get‑together.

Loopio is a remote‑first workplace because we recognize the advantages of working flexibly. We are HQ’d in Canada, with established hub regions around the world where we hire from.

The majority of our team is based in ON and BC, which means these employees live and work remotely within a 300km radius of Toronto (within Ontario) and Vancouver (Within BC).

We offer flexible co‑working locations available to Loopers in ON and BC. with core sync hours and focus time for headsdown work during the workday

for our 1:1s and performance conversations

You will have the opportunity to elevate your craft and the opportunity to explore your creativity, with a dedicated professional mastery allowance for more learning support! We’ll set you up to work remotely with a MacBook laptop, a monthly phone and internet subsidy, and a work‑from‑home budget to help get your home office all set up.

We’ll give you a Claude account to experiment with, automate your routine tasks, and build tools so you can work smarter every day.

You’ll be joining a supportive culture that has thoughtfully built out opportunities for connections in a remote first environment.

At Loopio, we leverage artificial intelligence (AI) technology to enhance our recruitment process. These tools assist with tasks such as resume screening, drafting preliminary job descriptions, generating initial interview questions, transcription and occasionally sourcing prospective candidates. our use of AI serves tosupport repetitive and administrative tasks in order to streamline our hiring and recruitment workflows. We continuously review and refine our hiring practices to align with industry best practices and evolving legal guidelines

The Loopio interview process is designed to help us better understand your professional experiences, as well as your unique perspective and approach to delivery and collaboration. To ensure a fair and accurate assessment, we expect candidates to refrain from using AI‑generated content to produce responses to our interview questions during the live interview, as our goal is to evaluate your own knowledge and problem‑solving abilities - not those of an AI assistant. For specific roles that include a take‑home assignment, our AI Interviewee Policy allows the use of AI for initial support;

however, the final submission must be a true reflection of your personal insights, skills and decision‑making.

Loopio is an equal opportunity employer that is deeply committed to building equitable workplaces that are diverse and inclusive. com) should you require accommodations at any point during our virtual interview processes.

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