Project Management Administrator

Req ID:515468 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assistant in Toronto, ON we’re looking for?

Take on a new challenge and apply your organizational and communication expertise in a transformative project. You'll play a central role in ensuring smooth operations and fostering positive relationships between Project Management and external stakeholders. Day-to-day, you’ll work closely with teams across the business (such as the Project Management, EHS, and IS&T teams), manage administrative tasks, and facilitate seamless communication between key stakeholders, and much more.

You’ll specifically take care of coordinating project-related administrative tasks, including office management and travel arrangements, but also assist with onboarding, asset management, and event preparation.

Coordinating, managing, and prioritizing the day-to-day administrative activities for the Project Director and project team

Supporting complex travel arrangements and itineraries for team members and visiting VIP guests

Managing office allocations, project directories, and organization chart updates

Preparing and formatting a range of materials such as emails, reports, and presentations

Handling purchase requests for office supplies and subcontractor services and validating invoices

Assisting with onboarding/offboarding processes and supporting the EHS team with PPE management

Validating subcontractor timesheets and managing office assets

Taking initiative to support other project-related tasks as required

Instead, we’ve listed some that we think will help you succeed and grow in this role:

Bachelor’s Degree in Business Administration

A minimum of five years of experience in a project assistant role

Knowledgeable in all standard MS Office tools

Fluency in English; French is desirable

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. Enjoy stability, challenges, and a long-term career free from boring daily routines

Work with new security standards for rail signalling

Contribute to innovative projects

Utilise our flexible and inclusive working environment

Steer your career in whatever direction you choose across functions and countries

Progress towards senior-level administrative or project coordination roles

Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

The expected compensation for this role is $60,000 – $80,000 CAD per year, plus benefits and eligibility for an annual performance bonus. Final compensation will be based on skills, experience, and internal equity.

Use of Artificial Intelligence in Hiring

We do not use artificial intelligence in the recruiting process for this role.

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. Project Manager, Office Manager, Equity, Technology, Administrative, Finance