Market Event Coordinator

Ignite a meaningful career at Westerner Park, where boundless opportunities, professional growth, and personal fulfillment await.

Westerner Park is seeking a dynamic and detail-oriented Event Coordinator to join our Event Services Team, with a focus on the Sports market and special events .

Reporting to the Event Fulfilment Manager, the Event Coordinator plays a key role in delivering exceptional event experiences from initial inquiry through to successful completion. This position is responsible for coordinating all aspects of event planning, including bookings, logistics, and client communication, while serving as the primary liaison between clients, internal teams, and external partners.

The ideal candidate is client-focused and highly organized, with the ability to understand client needs and develop customized event plans that align with organizational standards. The Event Coordinator also supports self-produced events, contributes to revenue growth, and manages administrative responsibilities such as event documentation, invoicing, and compliance.

This role is integral to ensuring seamless event execution, building strong client relationships, and supporting the continued success and growth of events at Westerner Park.

Under the direction of the Event Fulfilment Manager, the Event Coordinator is responsible for the following:

Client & Event Coordination

Serve clients across multiple channels (in person, by phone, and online) to understand and meet event needs.

Manage events from initial inquiry to completion, including proposals, contracts, and Banquet Event Orders (BEOs).

Coordinate event details such as floor plans, staffing, services, and logistics.

Conduct site tours and develop customized event proposals.

Event Execution & Support

Provide on-site and on-call support to ensure seamless event delivery.

Collaborate with internal teams and contractors to execute events to the required standard.

Support the planning and delivery of self-produced events.

Maintain strong knowledge of the events calendar, market trends, and client base.

Administration & Operations

Prepare and maintain accurate event documentation and records.

Monitor event profitability and support financial reporting.

Ensure compliance with organizational policies, procedures, and systems.

*Comprehensive benefit packages encompassing life, health, dental, and disability insurance. Recharge your batteries with ample paid time off and annual vacation, ensuring you have the time to explore and recharge.

Contribute to a non-profit agricultural society and exposition association, making a positive impact on the community

Immerse yourself in a vibrant culture that makes work enjoyable, allowing you to witness the excitement of Westerner Park events

Experience firsthand our commitment to a flexible and understanding workplace, where work-life balance isn’t just a buzzword – it’s a way of life

Post-secondary education in events, business, or a related field, or equivalent experience.

• 4–5 years of experience in event planning and/or sales preferred.
• Strong communication, organizational, and customer service skills.
• Proficiency in Microsoft 365; experience with CRM systems (e.g., EventPro) and AutoCAD is an asset.
• Ability to manage multiple projects and competing deadlines with strong attention to detail.
• Strong problem-solving skills and ability to adapt in a dynamic event environment.
• Availability to work flexible hours, including evenings and weekends, based on event schedules.
• Knowledge of venue operations, event logistics, and health & safety regulations is an asset.

Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.