Secretary (Full Time)

Are you interested in working with our dynamic and progressive school division to pursue excellence in education for students, professional learning opportunities, a flexible health benefits package, and a workplace that embraces diversity? Parkland School Division (PSD) is a large progressive school jurisdiction serving Spruce Grove, Stony Plain, Fort Chipewyan and Parkland County. PSD meets the diverse educational needs of over 12,000 rural and urban students among 23 sites, including outreach schools and alternative education programs.
We strive for learning opportunities that are purposeful, essential, relevant, authentic and responsive while aiming for excellence in achievement. The Parkland School Division currently has a Permanent Full-Time Secretary III (1.0 FTE) position available at Ecole Meridian Heights School, in Stony Plain, Alberta.
Secretary III?s are the ambassadors of the school?s front office with an expert level of business knowledge and administrative skills.� Secretary III supports the management of the school?s front office to ensure tasks are completed in a timely manner.� Effective interpersonal skills are essential to deal with a variety of situations that arise in a school setting.� A team player approach to all situations is essential with friendly and flexible characteristics are a must
Secretary III?Must enjoy working with students, families and the general public
Administration and Instructional Support
Provide business coordination, maintain and update financial records (accounts payable/receivable, budget, capital inventory, etc), and secretarial support to school administration including processing correspondence, reports and other documents.
Processing and recording cash transactions and transactions from school petty cash account.
Reconciling school accounts.
Making or overseeing bank deposits for the school.
Dealing with vendors on behalf of the school, in arranging for goods or services, problem solving and negotiating special services, etc.
Maintaining inventory of supplies and arranging for replacement as necessary.
Reconciling office Visa purchase statements.
Coordinating staff reconciliation of Visa purchases.
Excellent computer and technical skills for the preparation of correspondence, report cards, budget documentation, education plan, month ends, and other documentation supporting the operational needs of the school.
Provide a range of reception, telephone system, secretarial and clerical support to the school site staff, including inquiries from parents and community members.
Oversee the administration of student records and serve as school business coordinator.
Distributes information and oversees the maintenance of administrative filing systems
Assist with, coordinate or make arrangements for special programs, projects and events.
Assigns school keys as necessary
Recording and updating information such as student demographics, attendance and general student portfolio data.
Generating invoices for school fees.
Downloading information to the Division Office for onward transmission to the Alberta Government.
Registering new students and obtaining information from schools from which students have transferred.
Closing registrations for students who transfer out of the school.
Supervises Support Staff in the School Office
Provide training, advise, guidance and direction to support staff.
Monitor staff performance.
Oversee overall work output in relation to quality and timeliness.
Arranging for replacement or additional staff as necessary.
Student Assistance and Personal Care
~ Provide support, assistance and supervision to students including but are not limited to contacting parents if needed, dispensing medication, monitor students? Maintain teacher and support absences/substitutes and casual records.
Serve in a liaison capacity with administrative staff in other schools and in the Centre for Education.
Provide support, assistance and supervision to students as needed.
Make arrangements for and organizes bussing for field trips.
Contact parents, guardians, school administrators as necessary.
Liaison with Account and Purchasing staff at Division Office
Review applications for joint use and approve those who meet policy requirements
Liaison with Division Office, outside agencies, as necessary
Serve as Recording Secretary for meetings
High School Diploma

ii) Completion of Office Administration/Accounting Diploma or equivalent
iii) Nonviolent Crisis Intervention and First Aid certificate would be an asset
~ii) Power School experience would be an asset
iii) Power Teacher experience would be an asset
iv) Rycor (Accounting Software) experience would be an asset
~ Alberta Education Extranet & PASI experience would be an asset

vi) Report Card Dossier experience would be an asset
vii) IPad Apps experience would be an asset
viii) Destiny training would be an asset
ix) Google Drive training would be an asset
~ Previous experience working in a school setting�

The ability to deal with the emotional and mental stress of working with children/group of children/school setting.
This work is most rewarding for those who enjoy working with people (especially physically, emotionally and behaviorally challenged children), having clear rules and guidelines for their work, and finding innovative ways to handle situations.
Secretaries are required to make good decisions to solve problems, complete analysis and create solutions related to the business outcomes of the school?s office.� A solid financial background to make clear decision, set objects and monitor results directly related to the school?s front office.
Effective team building and collaboration skills are required to keep the school?s front office organized and meeting the needs of students, staff and parents.� The Secretary III may be required to routinely lift items weighting up to 50 lbs. Ability to provide assistance to students, staff and general public.
Secretaries work indoors except when supervising children outdoors or going on field trips.
Secretaries may have the same holiday schedule as teachers, including a long summer break as well as winter and spring breaks. However, they work on a ten-month contract basis and therefore are not paid during the summer months.
This position may require the use of a personal vehicle.
Secretaries must agree to respect the confidentiality and personal integrity of students, parents, teachers and other staff.
This position requires an original copy of a current clean criminal record check with vulnerable sector and an original copy of a child intervention record check.
This position is covered by the Canadian Union of Public Employees Local 5543
Hours of Work: 35 hours/week (Monday to Friday 8:00 AM to 3:30 PM - times may vary for office efficiency)
ONLY ONLINE APPLICATIONS SUBMITTED THROUGH APPLY TO EDUCATION WILL BE ACCEPTED.
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Phone: View phone number on canada.jobradars.com
Hours: 5:30am-5:00pm, Monday through Friday