Accounting Assistant (Accounts Receivable/Accounts Payable)

Clerk Accounts Payable

Posting Scope: Internal / External
Posted Date: September 23 2025
Department: Finance
Posting Type: Temporary - up to 11 months
Monday to Friday ( 35 hour work week)

Salary: $ 35.82 per hour Pay Grade 8
Employee Group: This is a CUPE Local 50 position

WORK FROM HOME

The successful candidate for this posting may be eligible for participation in a hybrid work from home arrangement in alignment with the Citys Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.

Perform clerical and accounting functions related to accounts payable.

Process accounts payable invoices for payment by matching and verifying with purchase orders requisitions and packing slips; process employee expense claims; verify for compliance with purchasing and accounts payable policies; calculate maintain and reconcile standard contract hold-backs discounts travel advances sales tax rebates and credits; Resolve account authorization policy and purchase order discrepancies with buyers City departments and vendors; provide account and invoice information and summaries to various City departments on request; liaise with buyers and City departments regarding contract extensions or items going to tender; prepare reports and spreadsheets for financial analysis and reconciliations as required.

Prioritize and process completed invoices and credit notes for payment; process remittance of sales tax and carbon tax payable.

Respond to enquiries from staff user departments customers vendors and outside agencies relating to the purchasing card program damage deposit refunds payment of accounts provide guidance to user departments on the financial system and related processes as they relate to accounts payable.

Work is performed according to established policies and procedures and is reviewed upon completion.
Deviations from accounts payable policy or problems with work volume are referred to supervisor.

Focus on a variety of source data and computer for short periods. (Office.

Working level operation of current City related specialty software.
Provide technical guidance and advice to user departments.
Deal effectively with the public and outside agencies.

Formal Education Training and Occupational Certification:
High school graduation.
May be requested to substitute in a more senior position.

To apply for this opportunity you will need to create an online profile or log back into our career portal at - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. The City of Victoria is committed to integrating equity diversity inclusion and accessibility into our programs policies spaces and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous racialized immigrants persons with disabilities 2SLGBTQIA or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.