Operations Administrative Assistant Remote

Overview

Languages
English
Education
~ Secondary (high) school graduation certificate

Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Willing to relocate
Hotel, motel, resort
Budgetary responsibility
~0 - $100,000

Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Review HR projects to assure compliance with laws and regulations
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Perform data entry
Provide customer service
Supervision
~1 to 2 people

Experience and specialization
Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Word
Area of specialization
~ Correspondence

Additional information
Security and safety
~ Criminal record check

Transportation/travel information
~ Public transportation is not available

Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Quick learner
Benefits
Health benefits
Dental plan
Disability benefits
Health care plan
Vision care benefits