Fleet Management Administrator

Are you a dependable and efficient professional who excels at managing logistics and coordinating equipment Are you passionate about providing Peace of Mind to your client group Are you looking to be a part of a growing team and company

The Universal Group recognized as one of Canadas Best Managed companies in 2025 has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator you will be
responsible for optimizing the operations of the warehouse and office facilities in addition to any tasks or duties assigned by the Fleet Manager. Primary responsibilities will include inventory management property/asset tracking and ensuring the overall functionality and cleanliness of the fleet and facilities. Inventory Management
Maintain accurate records of all inventory items in the warehouse.
Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations.
Conduct regular inventory audits to identify discrepancies and implement corrective measures.
Supplies equipment as needed to support all company fleet vehicles sites and personnel.
Provide weekly reporting to the Fleet Manager.
Provide timely delivery of fleet vehicles and equipment as required.
Efficiently load unload and organize fleet vehicles and equipment in accordance with operational requirements.
Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition.
Schedule and complete maintenance on equipment including trailers with electrical components batteries etc.
Track and manage all company-owned property within warehouse and office facilities including equipment vehicles and tools.
Facility Maintenance
Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards.
Schedule and oversee routine facility inspections repairs and maintenance activities.
Supervises parking facilities maintenance services (including janitorial and HVAC) and ensures compliance with health and safety regulations for facilities.
Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.
Ensure that all facility operations comply with safety regulations and company policies.
Conduct safety training and drills for employees as needed.
Maintain accurate records of all fleet & equipment in appropriate portals (Geotab etc.)
Generate regular reports on inventory levels property status and facility maintenance.
Provide insights and recommendations for cost savings and process improvements.
Identifies discrepancies between physical inventory counts and computerized records and implements necessary adjustments.
Paid Vacation.
High school diploma or equivalent; a bachelors degree in a related field is a plus.
Minimum 2 years of experience in fleet management or warehouse and facilities management preferably in a traffic control or similar industry.
Proficiency in using inventory management software and Google Suite.
Valid drivers license with a clean driving record.
Familiarity with Samsara / Geotab / Fleetwave is an asset.
Adapting approach and demeanor in real time to match the shifting demands of different situations
Building partnerships and working collaboratively with others to meet shared objectives.
Customer Focus : Building strong customer relationships and delivering customer-centric solutions.

The safety of our team members and the public drives us daily.

The Universal Group is an industry leader in traffic control services traffic management planning traffic equipment supply landscaping temporary labour and occupational health and safety training. We are a one-stop shop as our full suite of services ensures that we can manage projects from conception to completion.

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race colour sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic.