Senior Procurement Specialist, Supply Chain

Senior Procurement Coordinator (HYBRID) Location Toronto, ON : 2 temporary assignments up to 24 months. This role will assist closely with WSIB's Enterprise Resource Planning Implementation Project as well as daily tasks which include the coordination and administration of the transactional procurements to clients across the organization. Provide advice and consultation to all levels of WSIB management and staff on procurement policy, related procedures, and guidelines. In addition, coordinate and lead the administration of all shared services online procurement programs used to procure goods and services by WSIB employees, audit all online procurement for compliance to WSIB policies, and provide regular and ad hoc corporate usage, spending and trending analytics. Provide expertise, advice and guidance to all WSIB employees on all online procurement related matters.
Procure to Pay (P2P)
Coordinating, administering and executing all high volume activities related to the purchase order life-cycle management (e.g. generating purchase orders, inputting purchase order lines, initiating workflow approval, dispatching, issuance to the respective stakeholders such as; business area, supplier etc., and purchase order receipts, storage of all purchase orders and corresponding documentation);
Modifying purchase order information such as changing dollar values, adding purchase order lines, changing expiry dates as directed by stakeholders or other procurement staff members;
Creating, reviewing, issuing and closing all purchase orders for the organization into the appropriate platform(s);
Coordinating, administering and managing all associated digital documentation related to purchase orders which includes creating PO# folders in the shared drive and storing all support documents within each PO folder;
Educating clients on a wide variety of documentation and communication from multiple sources, including policies, directives, procedures, service and material specifications, contracts, legal opinions, supplier responses to procurement requests, supplier literature, correspondence from colleagues and suppliers;
Recording the purchase order number in the Strategic Procurement Planner (SPP) database;
Overseeing procurement compliance issues and contacting the business area to resolve any issues, and ensuring that returning/resubmitting forms/documents are sent to the client for correction (digital);
Providing purchase order and other reporting/analytics utilizing the procure to pay technology platform(s);
Providing guidance/education to stakeholders on how to view purchase order activity within the various procure to pay technology platforms;
Assisting in enhancing the purchase order digital footprint when new technologies are introduced
~ Scanning and e-mailing approved purchase orders to the business areas and copying Procurement Lead(s).

E-Procurement (Corporate Credit Card)
may request cardholder to rectify the violation and provide education to cardholders on proper use of corporate credit card program;
Reporting on the monthly audit conducted including details of all non-compliances and resolutions, forwarding information to Manager to review and report to various senior management levels;
Contacting the requestor to resolve any compliance issues, such as using corporate accounts or corporate card to purchase unauthorized expenditures, or missing information on forms, if necessary, such as; Educating users on proper use of online procure to pay systems, policy information and changes to procedures;
Implementing policy changes as needed and communicating changes to all WSIB users;
Designing and delivering training programs to internal customers on online procure to pay processes and procedures;
Running monthly, quarterly and annual usage, category, cluster level spends and compliance reports by line of business, supplier and location for management and provide recommendations on how to reduce the number of reported non-compliant activities.
Overseeing the work of Procurement Coordinators, providing on-the-job training and work direction, and assigning tasks;
Overseeing the required RFx process for corporate shared services categories and managing any electronic purchasing systems as implemented;
Requesting business purchase rationale, backup, approvals and receipts from selected purchasers via email and conducting audit of the expenditures and completing required follow-ups;
Provide guidance on the Corporate Credit Card Program e.g., how to obtain online statements;
Post secondary diploma up to three years in procurement, supply chain management, business administration or finance.

Six months prior experience in auditing activities and issuing purchase orders. Our commitment to equity, diversity and inclusion
We respect and value the diversity of our people. The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.
As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). Privacy information We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB's Privacy Office at View email address on ca.edajobs.com. The Privacy Office cannot provide information about the status of your application.
As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.