Proposal Coordinator Intern Job Description Template
Our company is looking for a Proposal Coordinator Intern to join our team.
Responsibilities:
- Develop training materials (written and video);
- Take meeting minutes (where necessary) and distributing them to the team;
- Assist the RFP Managers with the creation of the RFX Toolkit;
- Engage internal resources as required and following up with them on deliverables;
- Assist the RFP Managers with creating reports on RFX activities;
- Registering for and monitoring procurement sites, reviewing potential opportunities and sending it to the appropriate stakeholder;
- Create RFX response templates and compliance matrices;
- Assist with developing/writing/editing Geotab responses;
- Review RFX documents;
- Prepare Geotab responses for submission (proofreading, printing, shipping, etc. if/when required);
- Build templates and documents;
- Ensure RFX records in Salesforce are up-to-date and accurate;
- Assist RFP Managers with managing proposals;
- Maintain RFX milestones schedules like issue dates, kickoff meetings and due dates;
- Edit Geotab responses for content and technical similarity across all resellers.
Requirements:
- Completing or recently completed a Bachelor of Arts in Humanities or a related field;
- Sheets / MS Excel: Formatting tables;
- Demonstrates good judgment, effective problem solving and can prioritize tasks appropriately;
- Organized, detail-oriented and able to effectively multi-task;
- Ability to work collaboratively in a team environment;
- Self-motivated to complete work;
- Excellent writing and communication skills;
- Strong time management skills and ability to work with strict deadlines;
- Docs / MS Word: Formatting and Styles;
- Flexible in terms of work hours (may require early morning / late evenings or work on the weekends, although rare);
- Familiar with G Suite / MS Office Suite.