Summer Student – Edmonton Office

Summer Student – Edmonton Office Job Description Template

Our company is looking for a Summer Student – Edmonton Office to join our team.

Responsibilities:

  • Protect confidential information and share only when legally obligated;
  • Assist with recruitment activities as required;
  • Provide administrative support for departments at Backwoods as requested;
  • Electronic Filing of Toolbox Talks, Inspections, Near Misses, FLHA’s, JSA’s;
  • Assist Indigenous Employee Development Lead in program implementation and data management;
  • Support a team on a wide range of administrative functions;
  • Contribute to the preparation of weekly, monthly health and safety performance and activity reports;
  • Assist with HSE manual changes, formatting and document control;
  • Assist HSE Administrator in the administration, implementation and maintenance of a Health & Safety Management Systems;
  • Assist HR Coordinator with LMS System (BisTrainer) audits, other HR program administration;
  • Contact employees for copies of their treaty cards and TD1IN;
  • Plan, organize, coordinate and manage daily assigned work in support of AP, AR and Payroll functions;
  • Provide customer service assistance by performing reception duties, responding to public and/or internal inquiries;
  • General office work such as data entry, filing, photocopying, and other duties as assigned;
  • Prepare and organize correspondence, perform data entry and word processing functions, and create various documents.

Requirements:

  • Familiarity with Microsoft Office Tools (Word, PPT, Outlook);
  • Flexible, approachable and professional;
  • Avoid conflicts of interest;
  • Exceptional communication and organizational skills;
  • Students must not have another full-time summer job;
  • Members of the Alexis Nakota Sioux Nation will be given first consideration, Indigenous students from other communities will be considered thereafter;
  • Capable of working with and around confidential information;
  • Works well in a fast-paced environment;
  • Students must have completed at least one year of the post-secondary program;
  • Strong interpersonal skills, comfortable speaking with employees, management, vendors, customers, and subcontractors via phone or e-mail;
  • Positive attitude; strong team player who is willing to go above and beyond.