Legal receptionist Job Description
Legal receptionist Job Description Template
As a legal receptionist, you are responsible for providing exceptional customer service to clients and visitors, managing phone calls, scheduling appointments, and handling administrative tasks. You must have excellent communication and organizational skills, as well as a keen attention to detail and the ability to multitask in a fast-paced environment. A background in law or legal studies is preferred.
Responsibilities:
- Answering and directing phone calls to appropriate personnel
- Greeting clients and visitors and directing them to the appropriate person or conference room
- Scheduling appointments and maintaining calendars for attorneys and legal staff
- Managing incoming and outgoing mail, including fax and email correspondence
- Assisting in preparing legal documents and reports
- Organizing and maintaining paper and electronic files
- Performing basic administrative tasks such as copying, scanning, and filing
- Ensuring the reception area and conference rooms are tidy and presentable
Requirements:
- Excellent communication skills, both verbal and written
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft Office Suite and other relevant software
- Experience in a legal or administrative setting preferred
- Strong organizational skills and attention to detail
- Professional demeanor and appearance
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with legal terminology and procedures
