Executive Assistant / Expansion Pack Job Description Template
Our company is looking for a Executive Assistant / Expansion Pack to join our team.
Responsibilities:
- Owning travel arrangements, bookings and expenses;
- Planning and executing events, including offsites, workshops, trips, and group activities;
- Working closely with Shopify’s Expansion Packs of the Chief Support Officer;
- Managing all day to day functions for the VP by strategically planning their time and aligning priorities;
- Coordinating meetings and calls while scheduling across multiple time zones – ensuring they have all needed prep materials (notes and briefs);
- Assisting with project work and ad hoc miscellaneous initiatives, as needed.
Requirements:
- Be able to handle highly sensitive material and information with discretion and confidentiality;
- Be multidisciplinary; no two days look the same and you’ll have to be comfortable with ambiguity;
- Be a proactive problem solver – always planning five steps ahead in a fast paced environment;
- Assisting with project work and ad hoc miscellaneous initiatives, as needed;
- Be open to traveling internationally, as needed;
- Have relevant experience in an Executive Assistant or equivalent role, supporting one or more senior executive(s);
- Based in Ottawa, Ontario;
- Be a confident, and empathetic honest owner, willing to continuously challenge yourself, learn, and grow;
- Have excellent verbal and written communication skills, including an interest in writing and editing – this will be a big part of the role;
- Be hyper-organized and have meticulous attention to detail.