Executive Assistant / Expansion Pack Job Description

Executive Assistant / Expansion Pack Job Description Template

Our company is looking for a Executive Assistant / Expansion Pack to join our team.

Responsibilities:

  • Owning travel arrangements, bookings and expenses;
  • Planning and executing events, including offsites, workshops, trips, and group activities;
  • Working closely with Shopify’s Expansion Packs of the Chief Support Officer;
  • Managing all day to day functions for the VP by strategically planning their time and aligning priorities;
  • Coordinating meetings and calls while scheduling across multiple time zones – ensuring they have all needed prep materials (notes and briefs);
  • Assisting with project work and ad hoc miscellaneous initiatives, as needed.

Requirements:

  • Be able to handle highly sensitive material and information with discretion and confidentiality;
  • Be multidisciplinary; no two days look the same and you’ll have to be comfortable with ambiguity;
  • Be a proactive problem solver – always planning five steps ahead in a fast paced environment;
  • Assisting with project work and ad hoc miscellaneous initiatives, as needed;
  • Be open to traveling internationally, as needed;
  • Have relevant experience in an Executive Assistant or equivalent role, supporting one or more senior executive(s);
  • Based in Ottawa, Ontario;
  • Be a confident, and empathetic honest owner, willing to continuously challenge yourself, learn, and grow;
  • Have excellent verbal and written communication skills, including an interest in writing and editing – this will be a big part of the role;
  • Be hyper-organized and have meticulous attention to detail.