Executive Assistant, Employment and Language Servies Job Description Template
Our company is looking for a Executive Assistant, Employment and Language Servies to join our team.
Responsibilities:
- Assist the Director with drafting subcontractor subcontracts, amendments, and/or memorandums of understanding;
- Coordinate and oversee small projects as directed that support Employment and Language Services departments;
- Prepare and publish/promote Job Postings of available positions both internally and externally;
- Support the Senior and other Management staff as needed;
- Assist in the organization of incoming candidate applications and the coordination of interviews as requested;
- Liaise with internal and external stakeholders;
- Assist in the coordination and planning of presentations; gathering data, creating presentation, and distributing to appropriate parties;
- Oversee interns and practicum students; onboard, train on systems and organization procedures, give direction, supervise, and update on progress;
- Reconciles monthly department expenses and submits report to finance;
- Conduct research for programs, proposals, or small projects as needed;
- Assist with preparation and distribution of reports, grant applications, proposals, and budgets.
Requirements:
- Excellent organizational and time-management skills; ability to prioritize and meet deadlines;
- Ability to work independently and in a team environment;
- Proficiency in Microsoft Office suite, publishing software, databases, and the ability to operate standard office equipment;
- Excellent interpersonal and written communication skills;
- Some finance/accounting experience;
- Tactful, discreet, diplomatic, patient, flexible and possesses cultural sensitivity and excellent judgement in decision-making;
- Ability to work under pressure;
- Ability to take initiative and troubleshoot;
- Strong attention to detail;
- Marketing experience;
- Proficiency in Adobe InDesign and Adobe Illustrator.